Office Assistant II-Temporary

Employees will perform a variety of tasks that may include the following, with an emphasis on logistics:

• Logistics assistance includes packing poll worker supply bags, packing ballot boxes, assisting ballot sorter operator, assisting with troubleshooting on Election Day, assisting with ballot return process on election night, assisting with picking up ballots from drop boxes. Phone support includes answering phones and using a computer to access voter registration information to help answer voters’ questions.
• Phone support includes answering phones and using a computer to access voter registration information to help answer voters’ questions.
• Processing ballots includes taking ballots out of envelopes, checking for damage, flattening for scanning, duplicating damaged ballots, scanning ballots, adjudicating ballots.
• May provide support for other staff members, such as checking email, assisting with signature verification and processing voter registration.

There are multiple vacancies for the November election.

The estimated start date is the beginning of October and work will last about 7-10 weeks.

Hours are typically Monday through Friday, 8:00am – 4:00pm.

QUALIFICATIONS Knowledge of: Standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment.

Standard office applications including word processing, spreadsheet and database systems.

Correct English usage including grammar, spelling and punctuation.

Business arithmetic.

Ability to: Perform general clerical and technical work quickly and accurately.

Use database, spreadsheet, word processing, publishing and/or internet applications depending on assignment.

Read, interpret and apply rules, policies and procedures in specific situations.

Prepare and maintain accurate and concise records and reports.

Read and comprehend manuals and instructions related to assignment such as: maps; drawings; policies and procedures; training materials; code books; instructions for equipment; and safety rules and procedures.

Perform basic mathematic calculations.

MINIMUM QUALIFICATIONS: One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices.

Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.

Knowledge of:

• Standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Standard office applications including word processing, spreadsheet and database systems.
• Correct English usage including grammar, spelling and punctuation.
• Business arithmetic.

Ability to:

• Perform general clerical and technical work quickly and accurately.
• Use database, spreadsheet, word processing, publishing and/or internet applications depending on assignment.
• Read, interpret and apply rules, policies and procedures in specific situations.
• Prepare and maintain accurate and concise records and reports.
• Read and comprehend manuals and instructions related to assignment such as: maps; drawings; policies and procedures; training materials; code books; instructions for equipment; and safety rules and procedures.
• Perform basic mathematic calculations.

One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices.

Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.

For any questions concerning this position announcement, please contact Alisa Samuel at alisa.samuel@marincounty.gov ABOUT THE PROCESS: All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

For any questions concerning this position announcement, please contact Alisa Samuel at alisa.samuel@marincounty.gov

All applicants will receive email notifications regarding their status in the recruitment process.

Please be sure to check your spam settings to allow our emails to reach you.

You may also log into your governmentjobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).

Employment with the County requires the affirmation of a loyalty oath to this effect.

Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers.

More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals.

Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP).

There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family).

Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937.

More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104.

For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

• Logistics and Warehouse Work

• Reception Experience
• Election-related Experience

• None of the Above