Office Assistant & Executive Support
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Key skills for this role
Role Overview
The role supports the smooth day-to-day running of a fast-growing real estate business in Dubai.
The primary focus is office administration, coordination, facilities, and general operational support.
The role also provides executive and administrative support to senior leadership as required.
Key Skills for This Role
Full Job Posting
About the Role
The role supports the smooth day-to-day running of a fast-growing real estate business in Dubai.
The primary focus is office administration, coordination, facilities, and general operational support.
The role also provides executive and administrative support to senior leadership as required.
Office Administration and Operations
- Manage office supplies, stationery, pantry items, purchases, invoices, payments, and operational requirements.
- Coordinate vendors, building management, maintenance providers, courier services, deliveries, and document collection.
- Maintain office records, files, documents, policies, processes, and a professional office environment.
- Support employee onboarding, office events, team activities, meetings, procurement, and office-related services.
Executive Assistance
- Manage calendars, appointments, meetings, travel arrangements, flights, hotels, transportation, and itineraries for senior leadership.
- Prepare meeting materials, presentations, reports, and other documents when required.
- Track action items, follow up with stakeholders, handle confidential information, and support special projects.
Driving and External Coordination
- Drive senior leadership for business meetings, property visits, and other work-related appointments when required.
- Handle document collection, bank visits, government-related coordination, supplier visits, and other business errands.
- Attend property-related meetings or site visits and manage company vehicle requirements where applicable.
Candidate Requirements
- A valid UAE driving licence is mandatory.
- Previous experience in office administration, office coordination, administration, or executive support is required.
- Strong organisation, multitasking, follow-up, ownership, reliability, discretion, and confidentiality are required.
- Good written and verbal English communication skills are required.
- Comfort with Microsoft Office and/or Google Workspace is required.
- Good knowledge of Dubai and the ability to manage local coordination and errands independently are required.
- Fast-paced business experience is preferred, while real estate experience is advantageous but not essential.
Personal Qualities
The employer is seeking someone organised, detail-oriented, proactive, resourceful, hands-on, reliable, adaptable, professional, and solution-oriented under pressure.
Compensation
- Pay is AED 4,000 per month.
Work Location
- The role is performed in person in Dubai.
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