Office Administrator
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Key skills for this role
About the Role
Core Responsibilities Administrative Support: Managing correspondence (emails, calls, letters), maintaining accurate homeowner and property records, organizing files and documents, processing move-in/move-out requests, and issuing various certificates or permits (e.
Key Skills for This Role
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Core Responsibilities
- **Administrative Support:** Managing correspondence (emails, calls, letters), maintaining accurate homeowner and property records, organizing files and documents, processing move-in/move-out requests, and issuing various certificates or permits (e.g., no objection certificates for property modifications).
- **Financial Operations:** Assisting with financial tasks such as preparing and distributing service charge (assessment) invoices, tracking payments, reconciling accounts, supporting budget preparation, and assisting with collections and debt recovery strategies.
- **Governance & Compliance:** Ensuring the association's operations comply with local laws and the community's governing documents (bylaws, rules, and regulations). This includes preparing for audits and maintaining comprehensive documentation.
- **Meetings & Documentation:** Coordinating and supporting board and annual general meetings (AGMs), which involves preparing agendas, compiling meeting packets, taking minutes, and distributing formal announcements and newsletters to all stakeholders.
- **Stakeholder Relations:** Serving as the liaison between the board, homeowners, and vendors. This person handles general enquiries, addresses complaints, manages disputes, and fosters a positive community environment.
Job Type: Full-time
Pay: From AED4,000.00 per month
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