Office Administrator / Accounts
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Key skills for this role
About the Role
VAITAFE Technical Services is seeking an Office Administrator / Accounts Assistant to support daily office operations and accounting tasks. The role requires experience in office administration, accounting support, and proficiency in Zoho Books.
Key Skills for This Role
Responsibilities
- Manage day to day administrative and office operations
- Prepare and issue company invoices, quotations, and purchase orders
- Maintain accurate records and filing systems
- Handle accounts receivable and accounts payable activities
- Process vendor payments and maintain supplier records
- Monitor and arrange utility bill payments
- Prepare payroll and salary processing
- Perform monthly bank reconciliations
- Assist with VAT filing and Corporate Tax documentation
- Coordinate with clients, suppliers, and internal departments
- Manage emails, phone calls, and correspondence
- Support data entry and document management tasks
Requirements
- Proven experience in office administration and accounting support
- Knowledge and hands on experience with Zoho Books / Zoho Accounting Software
- Familiarity with UAE VAT filing requirements and Corporate Tax compliance
- Experience in payroll preparation and salary processing
- Ability to perform monthly bank reconciliations accurately
- Knowledge of invoicing, vendor payments, utility bill payments, and expense tracking
- Proficiency in Microsoft Office, especially Excel
- Strong organizational and communication skills
- Attention to detail and ability to work independently
Full Job Posting
Key Responsibilities
- Manage day to day administrative and office operations.
- Prepare and issue company invoices, quotations, and purchase orders.
- Maintain accurate records and filing systems.
- Handle accounts receivable and accounts payable activities.
- Process vendor payments and maintain supplier records.
- Monitor and arrange utility bill payments.
- Prepare payroll and salary processing.
- Perform monthly bank reconciliations.
- Assist with VAT filing and Corporate Tax documentation.
- Coordinate with clients, suppliers, and internal departments.
- Manage emails, phone calls, and correspondence.
- Support data entry and document management tasks.
Requirements
- Proven experience in office administration and accounting support.
- Knowledge and hands on experience with Zoho Books / Zoho Accounting Software.
- Familiarity with UAE VAT filing requirements and Corporate Tax compliance.
- Experience in payroll preparation and salary processing.
- Ability to perform monthly bank reconciliations accurately.
- Knowledge of invoicing, vendor payments, utility bill payments, and expense tracking.
- Proficiency in Microsoft Office, especially Excel.
- Strong organizational and communication skills.
- Attention to detail and ability to work independently.
- Experience in a Technical Services, Construction, Interior Fit Out, or Maintenance company is an advantage.
Salary & Benefits
- Salary: AED 2,200 – AED 2,700 per month.
- Opportunities for career growth and development.
- Professional and supportive work environment.
Schedule
- Job Type: Full time.
Work Location
- Work Location: In person.
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