Office Administration Assistant

About the Company

Role Overview

Responsibilities

• Manage front-desk operations, visitor reception, calls, courier and dispatch activities.
• Track office supplies and inventory and place timely reorders.
• Coordinate housekeeping, pantry, AMC, facilities, and courier vendors and follow up on invoices.
• Track maintenance requests, coordinate repairs, and help keep the office audit-ready.
• Arrange domestic travel, hotels, and cabs for employees and visiting stakeholders.
• Prepare workstations, ID cards, and welcome kits for new joiners with HR and IT.
• Maintain administrative records, agreements, AMC contracts, and vendor documentation.
• Process petty cash, verify vendor bills, and coordinate payments with Finance.
• Schedule meeting rooms and arrange logistics for events, town halls, and client visits.
• Maintain visitor, fire safety, and housekeeping checklists and support compliance audits.
• Provide administrative support to HR, Finance, and Operations teams.

Requirements

• Graduate in any discipline with at least 1 year of office administration, facilities, or front-office experience.
• Working knowledge of MS Office, including Word, Excel, and Outlook.
• Strong organization, communication, multitasking, and problem-solving abilities.
• Basic understanding of expense tracking, petty cash, and vendor invoice processing.
• Ability to maintain confidentiality and handle sensitive documents responsibly.
• Able to work from the office full-time and support occasional early or late requirements.

Good to Have

• Experience in fintech, NBFC, BFSI, or financial services.
• Experience with facility management or security agencies in a corporate office.
• Exposure to vendor negotiation, AMC or contract renewals, and HRMS or admin ticketing tools.

Compensation

• Pay is ₹20,000 to ₹30,000 per month.

Benefits

• Provident Fund is provided.

Workplace

• The role is based in person and requires full-time office work.