Office Admin Coordinator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
TradeQuo Global seeks a proactive Office Admin Coordinator to manage daily office operations, HR administration, and vendor coordination in their Dubai office. Ideal candidate has 1-3 years of HR/Admin experience and familiarity with UAE labor law.
Key Skills for This Role
Responsibilities
- Manage day to day office operations and maintain a productive, well organized workplace
- Oversee pantry, office supplies, water, and cleaning stock levels
- Coordinate with vendors and suppliers (couriers, maintenance, branding, events, IT assets)
- Accommodate partner requests and office visits
- Handle petty cash, process vendor invoices, and collect utility bills
- Prepare monthly expense reports and track budget records for office and engagement activities
- Support meetings, visitors, and reception/front desk duties
- Troubleshoot or escalate IT and facility related issues
- Maintain accurate employee records in BambooHR (attendance, leave, contracts, documents)
- Draft and issue official HR documents (offer letters, contracts, NDAs, letters, forms)
- Support onboarding and offboarding: prepare laptops, access cards, parking, and system access
- Assist with UAE visa processing and immigration procedures, including DMCC license renewal
Requirements
- BSc in Human Resources, Business Administration, or a related field
- 1–3 years of experience in an HR/Admin, Office Administrator, or similar support role
- Basic familiarity with UAE Labour law and visa procedures is a plus
- Hands on experience with HRIS systems (BambooHR preferred)
- Strong organizational and multitasking skills with high attention to detail
- Proactive, self driven, and comfortable working independently
- Excellent written and verbal communication skills in English
Full Job Posting
Company Overview
- We are a forward thinking fintech company specializing in innovative trading solutions and financial products.
About the Role
- We are looking for a proactive and detail oriented Office Admin Coordinator to join our Dubai office. In this role, you will support the day to day office administration and core HR operations, reporting directly to the HR & Operations Manager.
Key Responsibilities
- Manage day to day office operations and maintain a productive, well organized workplace;
- Oversee pantry, office supplies, water, and cleaning stock levels;
- Coordinate with vendors and suppliers (couriers, maintenance, branding, events, IT assets);
- Accommodate partner requests and office visits;
- Handle petty cash, process vendor invoices, and collect utility bills (rent, electricity, water, internet);
- Prepare monthly expense reports and track budget records for office and engagement activities;
- Support meetings, visitors, and reception/front desk duties;
- Troubleshoot or escalate IT and facility related issues;
- Maintain accurate employee records in BambooHR (attendance, leave, contracts, documents);
- Draft and issue official HR documents (offer letters, contracts, NDAs, letters, forms);
- Support onboarding and offboarding: prepare laptops, access cards, parking, and system access;
- Assist with UAE visa processing and immigration procedures, including DMCC license renewal;
Requirements
- BSc in Human Resources, Business Administration, or a related field;
- 1–3 years of experience in an HR/Admin, Office Administrator, or similar support role;
- Basic familiarity with UAE Labour law and visa procedures is a plus;
- Hands on experience with HRIS systems (BambooHR preferred);
- Strong organizational and multitasking skills with high attention to detail;
- Proactive, self driven, and comfortable working independently;
- Excellent written and verbal communication skills in English;
- Experience in the fintech industry will be a plus.
What We Offer
- On site role in our Dubai office (DMCC);
- Schedule: Monday–Friday, 9:00–18:00;
- Visa sponsorship and medical insurance from day one;
- Opportunity to build and improve HR/Admin processes from the ground up;
- Dynamic, international team across offices in Malaysia, Thailand, Cyprus, and Colombia.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at TradeQuo Global
Funding Officer (Fresh Graduates Welcome)
Dubai, UAE
TradeQuo Global is seeking a Funding Officer to process client funding transactions, reconcile accounts, and assist with inquiries. The role requires a Bachelor's degree in finance or related field and experience in Fore
HR & Operations Manager
Dubai, UAE
TradeQuo Global seeks a proactive HR & Operations Manager for its Dubai office. The role oversees daily office operations, HR administration, people operations, and leads an upcoming office relocation. Candidates need a
Affiliate Marketing Team Lead
Sharjah Emirate, UAE
TradeQuo Global is seeking an Affiliate Marketing Team Lead to own and scale affiliate strategy, recruit affiliates, optimize campaigns, and drive revenue growth. The role requires 3+ years in affiliate marketing within
Marketing Project Manager
Dubai, UAE
Position: Marketing Project Manager Employment Type: Full-time Working Arrangement: Onsite | Standard office hours Company Overview : We are forward-thinking fintech company specializing in innovative trading solutions a
Finance Promotion Manager (only SCA/CMA certificated)
Dubai, UAE
**Position : Finance Promotion Manager Employment Type: Full-Time Working Arrangement: Onsite | Dubai, UAE Company Overview:** We are forward-thinking fintech company specializing in innovative trading solutions and fina
Financial Analyst (only SCA-certificated)
Dubai, UAE
**Position : Financial Analyst Location : Dubai, UAE Employment Type: Full-time Company Overview: We are forward-thinking fintech company specializing in innovative trading solutions and financial products. With a dynami
Marketing Automation Specialist
Dubai, UAE
Position: Marketing Automation Specialist Employment Type: Full-time Working Arrangement: Onsite | Standard office hours Company Overview : We are forward-thinking fintech company specializing in innovative trading solut
Funding Officer
Dubai, UAE
Position: Funding Officer Employment Type: Full-time Working Arrangement: Onsite | Rotational shifts Company Overview: We are forward-thinking fintech company specializing in innovative trading solutions and financial pr
Funding Officer (Fresh Graduates Welcome)
Dubai, UAE
HR & Operations Manager
Dubai, UAE
Affiliate Marketing Team Lead
Sharjah Emirate, UAE
Marketing Project Manager
Dubai, UAE
Finance Promotion Manager (only SCA/CMA certificated)
Dubai, UAE
Financial Analyst (only SCA-certificated)
Dubai, UAE
Marketing Automation Specialist
Dubai, UAE
Funding Officer
Dubai, UAE