Mobilisation Coordinator Projects (12 months Max Term)

Reporting to the Supervisor Administration and Mobilisation, the Mobilisation Coordinator Projects role is responsible for delivering efficient and accurate coordination of all site mobilisations, travel arrangements, onboarding processes, and system administration relating to site access for the Projects team. This role ensures that employees, contractors, and visitors are correctly onboarded, compliant, and fully supported throughout the mobilisation process. The position works closely with internal departments, external stakeholders, and village operations to maintain safe, smooth, and efficient operations across all mobilisation activities.

This is a Max-Term (12-Months) position, on a FIFO 8:6 roster from Perth or DIDO in the Pilbara region.

Coordinate all site mobilisations and site-based travel requirements for the Projects department, including the onboarding of new employees and contractor personnel.

Manage all charter and commercial flight bookings, waitlists, rosters, and accommodation requirements using Corporate Travel Management (CTM).

Create traveller profiles, validate & verify completion of site entry requirements, and ensure all mobilisation documentation is completed accurately.

Prepare and distribute daily and weekly charter manifests.

Coordinate ground transport including bus services

Assist with the organisation of additional charter flights when required.

Provide timely and accurate turnaround of all contractor travel requests.

Assist with coordination of travel requirements for Perth office personnel attending site.

Maintain and update employee and contractor records in INX InFlight, INX InTuition, and INX +Process, ensuring system integrity and compliance.

Create and maintain site rosters, including coordination and management of FIFO & DIDO travel and rosters.

Perform weekly and monthly INX system tasks as required.

Assist with troubleshooting and resolving LMS Online Induction queries.

Monitor fatigue management compliance and report any roster breaches to the Site Safety team in line with site policies and procedures.

Ensure all mobilisation processes meet company, safety, and site entry requirements.

Complete accommodation and charter flight forecasting, identifying and escalating issues as required.

Liaise with village operations regarding rooming issues, maintenance requests, and resident feedback.

Support internal and external stakeholders on all matters related to travel, rosters, accommodation, and mobilisation.

Carry out site administration duties as required, including backfilling during periods of leave.

Complete additional tasks delegated by the Senior Mobilisation Coordinator or Administration & Mobilisation Supervisor to support team operations.

Perform other ad hoc duties as required to support effective site operations.

Current C class driver’s license.

High efficiency using the full Microsoft Office suite

Minimum of 1 year of INX experience specifically within the InFlight and +Process applications

Minimum of 1 year experience within a site mobilisation role.

Excellent customer service skills

Previous experience in a similar role

General understanding of mining operations and requirements

Strong administration background

Ability to meet deadlines and timeframes

Ability to work in a busy environment and under pressure

Positive and friendly manner in supporting employees, contractors, and visitors at all levels

Respecting privacy and confidentiality in dealing with employee matters and information.

Strong interpersonal and communication skills

A team player and willing to work autonomously

Flexible approach and attitude

Ability to multitask and manage work output with constant interruptions.

A willingness and enthusiasm to embrace new tasks and training opportunities to support the responsibilities of this position and the smooth operation of the mine.

Pass pre-employment medical and DAS testing

PLS is an Equal Opportunity Employer committed to creating a workplace that values, respects and supports diversity and inclusion. We believe diverse perspectives strengthen our business and help us deliver better outcomes for our people, our communities and the future we’re building. We foster an environment where everyone feels safe, included and able to contribute their best. Our recruitment processes are designed to be fair, equitable and accessible for all.

We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, all ages, and people of all genders and sexual orientations (LGBTQIA+).

We are committed to providing reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application process or inform our Careers team if you are contacted for an interview.

As part of our recruitment process, a number of checks will be conducted, including police / criminal background checks, medical assessments, drug and alcohol testing, due diligence, right to work checks and reference checks.

We respectfully request agencies not to submit unsolicited resumes.

PLS respectfully acknowledges the Nyamal and Kariyarra People of the Pilbara, the Whadjuk Noongar People of the Perth region and all the Aboriginal and Torres Strait Islander peoples who are the Traditional Owners and First Nations peoples of these lands.

We pay our respects to Elders past and present and acknowledge their continuing connection and care for the land, water and Country.

If you would like to learn more about PLS or register for future opportunities, please visit www.pls.com .