Marketing Project Manager

Specific Responsibilities

• Marketing & Communications Project Management (60%)
• Own and manage the full lifecycle of marketing and communications projects from intake to launch.
• Develop and maintain project timelines and workflows, and utilize task tracking systems (Monday.com or similar).
• Oversee the development of marketing materials by collaborating with the Communications team and the Director of Marketing & Communications.
• Conduct thorough proofing and quality control review of all print and public-facing materials prior to submission for approval.
• Manage coordination between Communications, Directors, Executive Leadership, and external partners.
• Coordinate with vendors to manage the ordering of print materials.
• Lead project meetings and document action items to ensure success across stakeholders.
• Manage external events in partnership with program teams and leadership, overseeing logistics, deliverables, and post-event debrief documentation. t.
• Administrative Support (20%)
• Manage onboarding of new department staff in collaboration with the Director of Marketing & Communications, helping set a strong foundation for team success.
• Maintain and optimize shared content systems, editorial calendars, and workflows to ensure department efficiency.
• Manage and segment e-mail distribution lists for targeted outreach and audience engagement.
• Conduct ongoing research to support content accuracy and organizational initiatives.
• Submit department invoices promptly.
• Provide proactive support to the Communications department by anticipating needs and supporting workflow.
• Marketing Campaign Coordination (20%)
• Partner with the Director of Marketing & Communications to translate organizational priorities into actionable marketing plans.
• Support the development of written content across platforms, including newsletter articles, brochures, website copy, reports, talking points, and impact stories.
• Research and identify media opportunities, including awards, speaking engagements, podcast interviews, etc., and flag opportunities for Felton leaders.
• Research and recommend partnership opportunities with aligned organizations, businesses, or influencers to cross-promote.
• Identify and pitch compelling stories to media outlets with support of the Director of Marketing & Communications.
• Draft polished press releases and media statements that reflect key milestones, announcements, and organizational impact.
• Manage press outreach tracking by logging pitches, coverage, and follow-ups so media relations are proactive.
• Conduct thorough research, fact-checking information for accuracy and credibility.

Minimum Qualification

• Bachelor’s Level Degree in Communications, Journalism, Public Relations, or related field.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Experience with graphic design tools (e.g., Adobe Illustrator, Canva, etc.)
• 4-6 years of professional experience in marketing, communications, journalism, or a related field.
• Exceptional writing and editing skills; portfolio or writing samples preferred.
• Close attention to detail, with a strong track record of accurate deliverables.
• Experience managing cross-functional marketing projects from start to finish.
• Understanding of media relations, storytelling strategy, and nonprofit brand alignment.
• Familiarity with a fast-paced office environment.
• Comfortable managing a high volume of short-cycle projects alongside long-term work.
• Organized and deadline-driven.
• Demonstrated ability to work in a collaborative environment.
• Excellent critical thinking and the ability to exercise good judgment and solve problems quickly and effectively.
• Must have a valid driver’s license and be willing to occasionally travel to various Bay Area program locations to fulfill job responsibilities.
• Experience working in customer relations preferred.

Additional Information

Applying Instruction