Manager, Accounts Payable

Brother is a leading provider of home and office equipment, sewing and crafting products, and industrial solutions. With a legacy spanning over 115 years, our brand is renowned for producing award-winning printers, sewing machines, P-touch labelers, and more. Brother Canada was established in 1960, marking over 65 years of operations. Brother Canada is headquartered in Dollard-des-Ormeaux, Quebec and is a wholly owned subsidiary of Brother International Corporation (BIC), based in the United States. BIC is in itself a subsidiary of Brother Industries Limited (BIL), which was founded in 1908 in Nagoya, Japan and operates in more than 30 countries worldwide. Why Work at Brother? At Brother Canada, we’re more than a team; we’re a community guided by our culture drivers of Accountability, Authenticity, Excellence, and Boldness. We foster collaboration, growth, and work-life balance through flexible hours, hybrid work options, wellness subsidies, learning and development, recognition programs, and employee discounts. With roots in Montreal since 1960, we embrace continuous improvement and a culture of “Challenging Spirit,” offering stability while delivering a superior customer experience. Role Overview The Manager, Accounts Payable oversees the day-to-day activities of the accounts payable department, ensuring proper record keeping, developing best practices and procedures, and ensuring accurate and timely month-end close accounts, payable tasks, and reports. This position requires full participation in department initiatives, providing technical training and mentoring to the department members and business partners as appropriate Duties & Responsibilities Accounts Payable Management Oversees the accurate, timely and complete processing of all Accounts Payable (AP) transactions and coding to general ledger Manages the day-to-day duties of the accounts payable team, ensuring all invoices, credit cards and personal expenses are processed in a timely manner Monitor Accounts Payable department performance measures and ensure performance meets or exceeds standards; develop team activity/status and performance reports for management Manage the accounts payable cash forecasting process by analyzing upcoming payment obligations, invoice due dates, and payment trends to provide accurate short- and long-term cash flow projections Partner with Finance, Treasury, and business stakeholders to develop and maintain cash forecasts, identify variances, and provide insights that support effective working capital and liquidity management Prepare, review and analyze select general ledger account reconciliations, journal entries and accruals Approve daily invoice coding and ensure all ACH and wire activity is recorded Perform reconciliation of accounts payable subledger to the general ledger and other accounts as assigned; ensure account reconciliations are performed monthly, and reconciling items are resolved on a timely basis Review and approve payment batches and obtain proper authorization per policy Monitor, maintain and enhance internal controls in relation to the Accounts Payable, Purchasing and Cash Disbursement functions Review applicable accounting reports and accounts payable registers to ensure accuracy Manage and oversee the Concur system across the Americas entities, providing frontline support through staff, handling escalations, and overall tool oversight Oversee team's maintenance of company credit cards Assist with audit schedules needed for quarterly reviews / annual audits from outside accountants Assist with Sarbanes-Oxley and other compliance requirements Oversee AP inbox to ensure vendor questions and problems are resolved in a timely, professional manner and resolve escalations Report any supplier or customer performance issues in accordance to the defined policies and procedures Ensure the 1099s are filed accurately within IRS deadlines Research and resolve accounts payable discrepancie Leadership Overall management of staff, ensuring assignments and duties are completed as required Compose and conduct performance reviews Provide guidance, training, mentoring, coaching and development Make recommendations regarding hiring, promoting and terminating Cost Accounting Manage daily activities in the organization's AP cost accounting function Ensure that expenditures are appropriately classified in order to accurately calculate product line reporting, project, or departmental costs Analyze cost variances and present findings to Inventory department and leadership Process Improvement & Documentation Develop, implement, and maintain procedures for payables processing Identify, implement, and manage both system and process improvements Work collaboratively with AP managers in Americas and review performance against metrics Maintain good records and controls which provide an audit trail for all duties performed; keep e-mails, electronic files, and hard copy documentation organized Experience & Qualifications Education Level: Bachelor's Degree (or equivalent experience) in accounting or Finance Experience Level: 7 + years of experience in Accounts Payable, Finance, or shared services leading end-to-end accounts payable operations and improving financial operations 5+ years of experience in managing and developing high-performing accounts payable teams across regions Licenses and Certifications CPA – Preferred Software /Technical Skills Strong experience managing the SAP ERP System Proficiency with Microsoft Office (Outlook, Word, PowerPoint) Strong knowledge of Microsoft Excel with the ability to navigate and create complex Reconciliation reports Procurement or procure-to-pay (P2P) platforms, preferably Zycus, at an intermediate level Freight audit and payment solutions, preferably Intelligent Audit, at an intermediate level Strong experience managing a Travel & Expense system (T&E), preferably Concur – preferred Other Skills/Knowledge/Abilities Bilingual. Proficiency in both written and verbal English communication is essential for effective correspondence with clients, suppliers, business partners and colleagues beyond the province of Quebec. Strong attention to detail and excellent organizational skills Full understanding of end-to-end Account Payable process Ability to work in a fast-paced environment and handle multiple priorities and deadlines Strong communication skills (written and verbal) with the ability to effectively influence stakeholders at all levels of the organization Accounting skills, general ledger account reconciliations, journal entries and accruals Strong analytical and critical thinking skills with the ability to identify process improvements, resolve complex issues, and make data-driven decisions Proven ability to build trusted partnerships across Finance, Procurement, Treasury, and business functions to achieve shared business objectives Ability to balance strategic initiatives with day-to-day operational execution to ensure timely, accurate, and compliant accounts payable operations Experience collaborating with cross-functional and geographically dispersed teams, with the ability to adapt processes to support multiple countries and evolving business needs Ability to build and maintain strong, collaborative relationships with vendors while effectively resolving issues, managing escalations, and ensuring a high level of service Strong knowledge of Corporate Credit Card management – Preferred Additional Details for This Role Hybrid Work Setting – Enjoy the flexibility of a hybrid model, with three days working remotely and two days in the office each week, supporting work-life balance and meaningful in-person collaboration. Exceptions may apply according to business needs. #LI-Hybrid #atyourside Our Benefits We believe benefits should empower you to thrive at work and beyond. Our health and wellness benefits go beyond the basics, with medical, dental, vision, mental health support, financial advisors, and fitness programs to keep your mind and body in top shape. We’re big believers in recharging your batteries, with flexible vacation, personal days, summer hours, and a company-wide holiday shutdown so you can enjoy real downtime. Our retirement plan helps your savings grow faster with matching contributions and extra perks like a TFSA and mortgage benefits. And because growth fuels success, we invest in you with development programs, from LinkedIn Learning and Brother curated learnings to tuition reimbursement and personalized development plans. But it’s not all work, we love to celebrate! From BBQs to gala nights and our STAR recognition program, your wins get noticed and rewarded. At Brother Canada, we are truly At Your Side, supporting your success every step of the way. Our Mission, Vision & Culture Our mission is to live our “at your side” promise to simplify and enrich the lives of our customers, employees, and communities. We aim to be where people and technology meet, providing products and solutions that enhance how people live, work, and create. We look to our strategic culture drivers - accountability, authenticity, boldness, and excellence - to enable us to consistently deliver on our vision, mission, and shared values. These drivers help us shape a culture that empowers the business to succeed. About Where We Work Brother Canada’s head office and distribution centre in Montreal’s West Island is at the heart of our operations, housing teams in Marketing, Sales, Customer Experience, HR, IT, Finance, Supply Chain, and more. Our sales office in Mississauga, Ontario, and distribution centre in Richmond, British Columbia, support our coast-to-coast operations. We collaborate across Canada and Brother Americas - always At Your Side. Equal Opportunity Employer (EOE) Statement At Brother Canada, we strive to provide an environment where everyone feels valued by respecting individual differences and welcoming diverse life and work styles. We are an equal opportunity employer and do not discriminate or make employment decisions on the basis of race, colour, religion, sex, disability, or any other protected characteristic.