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Management office Coordinator
FMJ HOLDING
Doha, QAT
Full Time
Senior
1 weeks ago
Executive AdministrationCoordinationCommunicationLeadershipMicrosoft OfficeArabic
Free
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About the Role
FMJ HOLDING is urgently seeking a Management/Chairman Office Coordinator in Doha. You will coordinate daily operations of the Chairman's Office, manage correspondence, meetings, travel, and liaise with various departments and external organizations.
Key Skills for This Role
Executive AdministrationCoordinationCommunicationLeadershipMicrosoft OfficeArabic
Responsibilities
- Coordinate and manage the daily operations of the Chairman's Office
- Act as the primary point of coordination between the Chairman, Management, departments, clients, government authorities, banks, embassies, suppliers and other external organizations
- Prepare, review and maintain confidential correspondence, letters, reports, presentations and official documents
- Coordinate meetings, appointments, travel arrangements, hotel bookings, visas and itineraries for the Chairman
- Maintain the Chairman's calendar and ensure timely follow up on scheduled activities
- Monitor and follow up on tasks assigned by the Chairman and ensure timely completion by the concerned departments
- Coordinate with HR, Finance, Administration, Engineering, PRO, Legal, Procurement and Operations on matters assigned by the Management
- Maintain proper records and filing of confidential documents, agreements, contracts, approvals and correspondence
- Coordinate with banks regarding company and personal banking matters as instructed by the Chairman
- Coordinate with government authorities, ministries, municipalities, embassies and other organizations through the concerned departments
- Prepare meeting agendas, record minutes of meetings, and follow up on action items
- Screen calls, emails, visitors and correspondence addressed to the Chairman
Requirements
- Minimum 8 to 10 years of experience in Executive Administration, Chairman's Office, Executive Assistant or Office Coordination
- Bachelor's or Master Degree or equivalent qualification
- Excellent reading, writing and verbal communication skills in Arabic & English
- Must have valid Qatar Driving License and QID
- Must be flexible in working and travelling
- Excellent Leadership & Communication skills
Full Job Posting
Overview
- Urgently Required: Management / Chairman Office Coordinator
- Salary: QAR 10,000/ Full Package
- Must have Valid DL, QID & Must transfer sponsorship
- Must be flexible in working and travelling
- Preferred Born in Qatar
Experience & Qualifications
- Minimum 8 to 10 years of experience in Executive Administration, Chairman's Office, Executive Assistant or Office Coordination
- Bachelor's or Master Degree or equivalent qualification
- Excellent Reading, writing and verbal communication skills in Arabic & English
Responsibilities
- Coordinate and manage the daily operations of the Chairman's Office
- Act as the primary point of coordination between the Chairman, Management, departments, clients, government authorities, banks, embassies, suppliers and other external organizations
- Prepare, review and maintain confidential correspondence, letters, reports, presentations and official documents
- Coordinate meetings, appointments, travel arrangements, hotel bookings, visas and itineraries for the Chairman
- Maintain the Chairman's calendar and ensure timely follow up on scheduled activities
- Monitor and follow up on tasks assigned by the Chairman and ensure timely completion by the concerned departments
- Coordinate with HR, Finance, Administration, Engineering, PRO, Legal, Procurement and Operations on matters assigned by the Management
- Maintain proper records and filing of confidential documents, agreements, contracts, approvals and correspondence
- Coordinate with banks regarding company and personal banking matters as instructed by the Chairman
- Coordinate with government authorities, ministries, municipalities, embassies and other organizations through the concerned departments
- Prepare meeting agendas, record minutes of meetings, and follow up on action items
- Screen calls, emails, visitors and correspondence addressed to the Chairman
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