Maintenance Administrative Assistant-Contractor

At INEOS Pigments, we value the contribution of our people in making us one of the largest producers of titanium dioxide in North America.

Providing numerous products and services to industries around the globe, from coatings to plastics to paper and other end-uses, we invest in employee development and offer a wide range of career opportunities, offering everyone the chance to broaden their experience and build a professionally rewarding career.

The Maintenance Administrative Assistant provides essential clerical, data, and coordination support to the Maintenance Department, including SAP transaction processing, document management, purchasing assistance, payroll backup support, and monthly scorecard reporting.

Through accurate data handling and efficient administrative processes, the role helps maintain workflow continuity and supports safe, timely, and well‑organized maintenance operations.

This is salary non-exempt day shift position.

Most important activities:

• Administrative tasks to support the smooth and efficient operations of the Maintenance Department
• Enter, update, and validate maintenance-related data in the CMMS (SAP) system, ensuring accuracy for equipment history, preventive maintenance activities, and part usage.
• Manage and archive vendor documentation such as equipment manuals, technical schematics, tooling specifications, and equipment certifications to support audits and maintenance readiness
• Preventative Maintenance work ordersTECOConfirm and
• Support monitoring of work order backlogs by identifying missing data, incomplete documentation
• Ensure documentation meets internal quality standards and external regulatory requirements.
• Issue purchase requisitions and goods receipts as needed
• Serve as backup to the Maintenance Clerk completing payroll and overtime callouts for Maintenance and Operations bargaining unit workforce
• Compile data for monthly Maintenance & Reliability scorecard
• Create purchase requisitions, receipt goods and track monthly accruals
• All other duties as assigned

Level of education & experience in general

• High School Diploma or equivalent required
• Minimum of three years’ administrative experience, preferably supporting maintenance, engineering or operational departments.