Logistics Coordinator

Own the physical flow of service parts and tools across a multi-country Middle East & Africa operation in the medical devices sector: shipping and freight, third-party logistics (3PL) through warehouse operations, customs and trade compliance, and stock and inventory control.

The role is the dedicated logistics specialist within a small, high-volume service operations team and to support order management, procurement and invoicing during peaks and absences.

• Plan and execute all outbound and inbound service-part shipments (air, sea, road), selecting routing and freight partners for cost and speed.
• Prepare and control shipping documentation: commercial invoices, packing lists, etc.
• Fast-track warranty and contract orders and manage last-minute shipment changes through ETD follow-up in ERP.
• Track shipments end-to-end, issue ASN before arrival, and keep ETD/ETA updated in ERP.
• Optimize freight spend across carriers, routes and consolidation opportunities.
• Act as the daily interface with the third-party logistics (3PL) provider: bookings, warehouse instructions, discrepancy resolution and follow-up performance.
• Monitor 3PL service levels, escalate and remove bottlenecks, and support contract and process improvement initiatives.
• Manage customs clearance across Middle East & Africa markets, covering country-specific import requirements (conformity assessment programs, LC/forex controls, import permits).
• Maintain compliant import/export records for medical devices and coordinate with brokers and authorities to prevent clearance delays.
• Run periodic inventory reconciliation between ERP and the warehouse and post goods receipts (GRN).
• Reduce back orders, monitor slow-moving stock, and execute approved scrap/destruction with full documentation.
• Drive damage and loss prevention across storage and transport.
• Support the order management desk across the full order cycle: order intake and order acknowledgement, requisitions, vendor purchase orders, invoicing, credit notes and payment follow-up.
• Cover the order desk during peaks, leave and absences, maintaining agreed response standards.