Legal Assistant

We are currently recruiting for a Legal Assistant to join our Corporate practice group on a full-time, permanent basis.

This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment.

The candidate will be responsible for supporting three senior corporate law clerks.

The successful candidate is a legal assistant with experience in corporate law, strong technical proficiency, and superior practice management capabilities.

The role requires initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m.

The successful candidate will be required to work in the office a 5 days per week.

• Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing the law clerks Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client list for the clerks and maintaining the electronic filing system (iManage).
• Processing and tracking all third-party vendor invoices for corporate searches in the finance system (Emburse).
• Assist in organizing physical minute books and transitioning them to a digital records system (MinuteBox).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department as and when required.