Lead Document Control
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
UrbaCon Contracting & Trading Company is looking for a Lead Document Control to oversee document management, implement procedures, manage version control, coordinate distribution, conduct audits, and provide training.
Key Skills for This Role
Responsibilities
- Oversee the organization, maintenance, and control of project documents
- Develop and implement document control procedures, guidelines, and standards
- Manage document versioning and revision control processes
- Coordinate the distribution of documents to project team members, stakeholders, and external parties
- Conduct regular reviews and audits of project documents
- Provide training and support to project team members on document control procedures
- Collaborate with project managers, engineers, contractors, and other stakeholders
- Identify and mitigate risks related to document control
- Ensure the security and confidentiality of sensitive project information
- Continuously evaluate and improve document control processes, systems, and tools
Requirements
- Minimum 5 year(s) working experience, 3 year(s) relevant working experience
- ERP knowledge preferably SAP functional skills
- Bachelor's Degree
Full Job Posting
Job Summary
- The Lead Document Control ensures that all organization documents are properly received and accurately recorded and distributed internally/externally as per the approved distribution matrix.
Job Responsibilities 1
- Oversee the organization, maintenance, and control of project documents, ensuring accurate documentation of project activities, correspondence, and deliverables.
- Develop and implement document control procedures, guidelines, and standards to ensure consistency, accuracy, and compliance with project requirements and industry standards.
- Manage document versioning and revision control processes to ensure that stakeholders have access to the latest, most up to date versions of project documents and records.
- Coordinate the distribution of documents to project team members, stakeholders, and external parties, ensuring timely delivery and appropriate access permissions.
- Conduct regular reviews and audits of project documents to ensure accuracy, completeness, and compliance with organizational standards and regulatory requirements.
- Provide training and support to project team members on document control procedures, software tools, and best practices to ensure effective document management throughout the project lifecycle.
- Collaborate with project managers, engineers, contractors, and other stakeholders to facilitate document exchange, resolve issues, and ensure alignment with project objectives.
- Identify and mitigate risks related to document control, such as data loss, unauthorized access, or document errors, implementing safeguards and contingency plans as needed.
- Ensure the security and confidentiality of sensitive project information and documents, implementing appropriate access controls, encryption, and data protection measures.
- Continuously evaluate and improve document control processes, systems, and tools to enhance efficiency, accuracy, and effectiveness, leveraging technology and automation where possible.
- Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
Job Knowledge & Skills
- Proficiency in using document management systems (DMS) such as SharePoint, Documentum, or Procore to organize, store, and retrieve project documents efficiently.
- Knowledge of relevant regulatory requirements, industry standards, and best practices related to document control, ensuring compliance with applicable laws and regulations.
- Strong attention to detail to ensure accuracy and completeness of project documents, including document numbering, metadata tagging, and version control.
- Effective communication skills to collaborate with project team members, stakeholders, and external parties, conveying information clearly and facilitating document exchange and distribution.
- Strong problem solving skills to identify and address document control issues, such as discrepancies, missing documents, or version conflicts, and implement solutions to ensure smooth project operations.
- ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
- Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus
Education
- Bachelor's Degree
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at UrbaCon Contracting & Trading Company
Senior Business Development Analyst
Doha, QAT
The Senior Business Development Analyst is responsible for sales analysis, market research, and supporting business development initiatives. You will prepare reports, costings, and presentations to identify opportunities
HSE Officer - Facilities Management
Doha, QAT
UrbaCon Contracting & Trading Company seeks an HSE Officer for Facilities Management to lead operational, technical, and functional HSE activities. The role involves managing day-to-day HSE operations, ensuring complianc
Senior Soft Services Officer
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Senior Soft Services Officer to manage cleaning, landscaping, and security services within a facility. The role involves supervising staff, monitoring subcontractors, conduct
Technical Manager
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Technical Manager to oversee complex technical projects, manage multiple work streams, and lead a technical team. The role ensures technical investigation, design optimizatio
Marketing Executive
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Marketing Executive to maximize profits through sales strategies and marketing campaigns. The role involves market research, event organization, CRM management, and budget mo
Technical Director
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Technical Director to oversee technical aspects of energy and utility projects. The role provides leadership, strategic direction, and technical support across engineering di
Junior Hostess
Doha, QAT
UrbaCon Contracting & Trading Company is seeking a Junior Hostess to assist restaurant management in ensuring a smooth dining experience. Responsibilities include greeting guests, managing reservations, and coordinating
Radiography Technologist I
Doha, QAT
UrbaCon Contracting & Trading Company seeks a Radiography Technologist I to operate radiology equipment and perform diagnostic imaging exams. The role requires at least 2 years of radiology experience and a Bachelor's de
Senior Business Development Analyst
Doha, QAT
HSE Officer - Facilities Management
Doha, QAT
Senior Soft Services Officer
Doha, QAT
Technical Manager
Doha, QAT
Marketing Executive
Doha, QAT
Technical Director
Doha, QAT
Junior Hostess
Doha, QAT
Radiography Technologist I
Doha, QAT