Judiciary Clerk 4 (Jury - Operations)

*** Open ONLY to current Bergen Vicinage employees who meet the requirements below. ***

• JOB DESCRIPTION : The Bergen Vicinage has an exciting Judiciary Clerk 4 advancement or reassignment opportunity for current Bergen Vicinage employees who meet the requirements below.
• Under the direction of the Operations Manager, Jury Manager and other supervisory personnel, the selected candidate will perform specialized court support functions of a confidential nature relating to the management of the Grand Jury calendar and procedural stages of case processing.

Example of Duties

• Duties include but are not limited to: Conduct verbally juror orientation at the beginning of each session Record daily juror attendance Record grand jury presentment proceedings on Courtsmart Take and record the casting of juror votes for each case Process daily regular mail and emails Answer high volume phone calls Secure the written Oath of Secrecy of grand jurors Record and update juror records in automated data systems JMS Maintain a high-level customer service to internal and external clients Maintain a positive team approach and train team members as needed Maintain a working knowledge of Excel worksheet creation and manipulation Organize and manage all necessary document preparation to be submitted in the hand-up of cases in court and to the criminal division Maintain ongoing communication relating to document preparation with the prosecutor’s office staff Prepare weekly cases reports, dismissal orders, jail releases, case statistics, observation sheet reports, and other documents. Proactively, ensure all documentation is submitted promptly and all records are maintained securely. Adhere to the Oath of Secrecy of grand jury proceedings Generate Zoom links for grand jury selection day Conduct Zoom grand jury selection Prepare letters of prospective dates of service for jurors Perform other administrative duties as required Regular and predictable physical presence at the worksite is an essential function of this position.
• Duties include but are not limited to:
• Conduct verbally juror orientation at the beginning of each session
• Record daily juror attendance
• Record grand jury presentment proceedings on Courtsmart
• Take and record the casting of juror votes for each case
• Process daily regular mail and emails
• Answer high volume phone calls
• Secure the written Oath of Secrecy of grand jurors
• Record and update juror records in automated data systems JMS
• Maintain a high-level customer service to internal and external clients
• Maintain a positive team approach and train team members as needed
• Maintain a working knowledge of Excel worksheet creation and manipulation
• Organize and manage all necessary document preparation to be submitted in the hand-up of cases in court and to the criminal division
• Maintain ongoing communication relating to document preparation with the prosecutor’s office staff
• Prepare weekly cases reports, dismissal orders, jail releases, case statistics, observation sheet reports, and other documents.
• Proactively, ensure all documentation is submitted promptly and all records are maintained securely.
• Adhere to the Oath of Secrecy of grand jury proceedings
• Generate Zoom links for grand jury selection day
• Conduct Zoom grand jury selection
• Prepare letters of prospective dates of service for jurors
• Perform other administrative duties as required

Qualifications

• *** Open ONLY to current Bergen Vicinage employees who meet the requirements below. *** Open ONLY to employees of the Bergen Vicinage who have successfully completed the working test period in the following career (classified) titles: Advancement ( must have achieved competencies for Career Progression to JC4 ) Judiciary Clerk 3 Judiciary Clerk 3 Bilingual Judiciary Account Clerk 2 Judiciary Account Clerk 2 Bilingual Lateral Reassignment Judiciary Clerk 4 Judiciary Clerk 4 Bilingual Eligibility for Advancement: Eligibility is based upon the applicants having achieved all the competencies for advancement to Judiciary Clerk 4 as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the Judiciary Clerk 4 title are not required to take a New Jersey Civil Service Commission promotional examination. Experience Requirement: Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments. Ability to use a keyboard, no minimum speed.

Supplemental Information

Benefits

• New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as: State Health Benefits Program including options for medical, dental and prescription coverage Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• State Health Benefits Program including options for medical, dental and prescription coverage Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans
• Member Term Life Coverage including basic and optional plans