Inventory Specialist

Key Responsibilities

• Ensure that all stages of the inventory management process are complete and in accordance with policies and processes.
• Purchase specialized medical supplies, implants and equipment within your purchasing authority.
• Compliance with contract terms and conditions assigned within vendor groups.
• Maintain and update the inventory management system
• Maintain and be aware and have knowledge of all vendor contracts and pricing; assist in financial evaluation of supplier proposals, pricing comparisons and sourcing decisions as requested.
• Receive and store supplies and equipment.
• Track orders and maintain inventory records and monitor purchase-order fulfillment.
• Report damaged or deficient items to the Manager and vendor.
• Audit and replenish supply carts.
• Monitor shelf life, requisition items in low supply and ensure items are used in a first-in, first-out basis; conduct demand forecasting and procurement recommendations.
• Audit out-going orders and report discrepancies to the Nurse Manager.
• Arranges for return of damaged or recalled items.
• Maintains statistics for reporting.
• Standardizing and maximizing the value of items purchased.
• Consults with user departments and suppliers to resolve discrepancies.
• Develop and maintain supplier relationships; engaging with vendor reps regarding existing and future requirements, cost-saving opportunities and new products and technologies; document actual examples of cost-reduction initiatives and supplier alternatives.
• Shipping and receiving all loaners and repairs.
• Close out purchase orders and fiscal periods in the inventory management system within required timelines.
• Review and process all invoices in the accounting system and submit items for approval within required timelines.
• Review weekly operating room slates with the Nurse Manager and Inventory colleague.
• Assist in the training and onboarding of new staff.