Import & Export Specialist

The role encompasses end-to-end management of import and export operations, ensuring seamless coordination across logistics, documentation, customs clearance, and stakeholder engagement while maintaining strict compliance with international trade regulations. It involves performance monitoring, risk mitigation, trade policy management, and market intelligence to optimize costs and efficiency. Additionally, the function supports global expansion, contract management, cross-functional alignment, license administration, and specialized operations such as project cargo, after-sales logistics, and packaging coordination to ensure timely and compliant delivery of goods.

Manage end‑to‑end import and export operations across air, sea, and multimodal shipments.

Prepare, review, and control all shipping documentation including commercial invoices, packing lists, BL/AWB, COO, insurance certificates, and regulatory filings and ensure effective Import Customs Clearance by reviewing CI & PL, Bill of Entry Filing and Handle Customs related queries

Coordinate customs clearance at origin and destination to ensure on‑time cargo movement.

Liaise with freight forwarders, CHA agents, shipping lines, and airlines to optimize routes, costs, and transit times.

Ensure shipment tracking, milestone reporting, and timely issue resolution to avoid delays or penalties.

Ensure full compliance with applicable international trade laws, customs regulations, FTA provisions, and export control requirements.

Interpret and implement DGFT, customs notifications, GST, FEMA, and other statutory guidelines.

Conduct periodic internal audits to ensure adherence to compliance standards and prevent violations.

Maintain proper records for statutory audits and government inspections.

Monitor import/export KPIs such as cost per shipment, transit times, clearance efficiency, and delivery performance.

Analyze market trends, freight rate movements, trade lanes, and geopolitical impacts affecting supply chains.

Prepare periodic MIS reports on EXIM performance, risks, and operational improvements for management review.

Identify efficiency gaps and recommend process optimization initiatives.

Build and maintain strong working relationships with customs authorities, DGFT, banks, inspection agencies, freight forwarders, and overseas agents.

Represent the organization during regulatory interactions, audits, and trade-related discussions.

Coordinate inspections, surveys, and certifications required by statutory or customer authorities.

Identify potential operational, regulatory, financial, and compliance‑related risks in international trade transactions.

Develop mitigation strategies to avoid delays, penalties, shipment losses, or contractual disputes.

Ensure adequate cargo insurance coverage and manage claims when required.

Implement contingency planning for disruptions due to weather, capacity constraints, or regulatory changes.

Continuously monitor updates in international trade policies, tariff structures, customs duties, and bilateral/multilateral agreements.

Assess the impact of trade policy changes on product costing and sourcing strategies.

Advise internal stakeholders on opportunities for duty optimization through FTAs, exemptions, and incentive schemes.

Conduct research to identify new international markets, sourcing locations, and customer regions.

Support global expansion initiatives by evaluating logistics feasibility, regulatory requirements, and cost implications.

Assist sales and management teams with trade feasibility studies and market entry planning.

Support negotiation and finalization of contracts related to freight, logistics services, and international suppliers/customers.

Define and validate Incoterms, delivery responsibilities, risk transfers, and cost allocations.

Ensure alignment of commercial contracts with operational and regulatory requirements.

Work closely with sales, procurement, finance, legal, QA, and operations teams to ensure seamless process alignment.

Coordinate demand planning, material readiness, documentation accuracy, and shipment scheduling.

Support finance teams with duty forecasting, landed cost calculations, and reconciliation of logistics costs.

Ensure QA and regulatory documentation aligns with customer and country-specific requirements.

Handle complete lifecycle management of Advance Authorization / Export incentive licenses and any other customs duty benefit License

Ensure timely application, tracking, utilization, and closure of licenses within prescribed timelines.

Maintain accurate records of import–export linkage, EO fulfillment, and audit trails.

Coordinate with customs, DGFT, and internal teams to avoid default or penalties.

Manage end‑to‑end coordination for project cargo, from raw material pickup to final delivery of final FG at customer site.

Ensure compliance with special handling requirements for oversized, heavy-lift, or time‑critical shipments.

Plan and execute logistics for after‑sales market cargo including spare parts, replacements, and warranty shipments.

Coordinate reverse logistics, repair returns, and re‑exports where applicable.

Act as single point of contact for customers and internal teams for complex project and after‑sales EXIM operations.

In depth knowledge of EXIM process.

High level of related field skills.

Ability to work in manufacturing Environment.

Good verbal and written communication skills.

Hands on experience in ERPs D365.

Deep Understanding of Exim Documentation.

Planning and Organizing International Project Cargo with Strong SCM Knowledge.

Expert in MSOffice including Outlook, Word, Excel, PowerPoint

Should have awareness Manufacturing process as well