Human Resources Payroll Administrator
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Key skills for this role
About the Role
Kaizen Firm is seeking an HR/Payroll Administrator in Jeddah to process monthly payroll, maintain employee records, and support HR administration. You will ensure compliance with Saudi Labour Law and GOSI, handle recruitment coordination, and administer benefits.
Key Skills for This Role
Responsibilities
- Process monthly payroll accurately and on time, including salaries, overtime, allowances, deductions, and end of service benefits
- Ensure compliance with Saudi Labour Law, GOSI regulations, and expatriate employment requirements
- Prepare payroll journals for finance posting and reconcile payroll related accounts
- Respond to employee payroll inquiries and resolve discrepancies
- Maintain accurate and confidential employee records, including contracts, attendance, leave, and performance documentation
- Update HR systems with employee changes such as new hires, transfers, promotions, and terminations
- Prepare employment letters, salary certificates, NOCs, and other HR documentation
- Coordinate recruitment activities including job postings, interview scheduling, and offer letters
- Manage onboarding documentation and new employee orientation
- Administer employee benefits programs including medical insurance and leave
- Ensure compliance with Saudi Labour Law and Saudization requirements
- Prepare HR reports including headcount, turnover, and workforce localization metrics
Requirements
- Bachelor's degree in HR, Business Administration, Accounting, or related field
- Minimum 2 4 years of HR administration and payroll experience within Saudi Arabia
- Strong understanding of Saudi Labour Law, GOSI regulations, and Saudization requirements
- Experience using HRIS and payroll systems; SAP HR or equivalent preferred
- Advanced proficiency in Microsoft Excel for payroll processing and HR reporting
- High level of accuracy, professionalism, discretion, and integrity
- Strong verbal and written communication skills in both Arabic and English
- Experience with expatriate visa and work permit processes is an advantage
Full Job Posting
Job Overview
- The HR/Payroll Administrator is responsible for accurate and timely payroll processing, employee record maintenance, and HR administrative support, ensuring compliance with Saudi Labour Law and GOSI.
Payroll Processing & Administration
- Process monthly payroll accurately and on time including salaries, overtime, allowances, deductions, and end of service benefits
- Ensure compliance with Saudi Labour Law, GOSI regulations, and expatriate employment requirements
- Prepare payroll journals for finance posting and reconcile payroll related accounts
- Respond to employee payroll inquiries and resolve discrepancies
- Maintain payroll records and prepare reports for management
HR Records & Data Management
- Maintain accurate and confidential employee records including contracts, personal info, attendance, leave, and performance documentation
- Update HR systems with employee changes
- Prepare employment letters, salary certificates, NOCs, and other HR documentation
- Ensure employee records comply with internal policies and local regulations
Recruitment & Onboarding Support
- Coordinate recruitment activities including job postings, interview scheduling, offer letters, and candidate communications
- Manage onboarding documentation and new employee orientation
- Support expatriate visa and work permit processing
- Assist with employee offboarding including final settlement calculations
Benefits & Leave Administration
- Administer employee benefits programs including medical insurance, annual leave, sick leave, and statutory entitlements
- Maintain accurate leave balances and process leave requests
- Liaise with insurance providers regarding enrollments and claims
Compliance & Reporting
- Ensure compliance with Saudi Labour Law, Ministry of Human Resources regulations, and Saudization requirements
- Prepare HR reports including headcount, turnover, overtime, and workforce localization metrics
- Support internal and external audits
- Maintain strict confidentiality of employee information
Qualifications & Requirements
- Bachelor's degree in HR, Business Administration, Accounting, or related field
- Minimum 2 4 years of HR administration and payroll experience within Saudi Arabia
- Strong understanding of Saudi Labour Law, GOSI regulations, and Saudization requirements
- Experience using HRIS and payroll systems; SAP HR or equivalent preferred
- Advanced proficiency in Microsoft Excel
- High level of accuracy, professionalism, discretion, and integrity
- Strong verbal and written communication skills in both Arabic and English
- Experience with expatriate visa and work permit processes is an advantage
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