Human Resources Coordinator - EMEA

For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. As an original manufacturer stocking distributor, Rochester has over 15 billion devices in stock encompassing more than 200,000-part numbers, providing the world’s most extensive range of end-of-life (EOL) and broadest range of active semiconductors. As a licensed semiconductor manufacturer, Rochester has manufactured over 20,000 device types. With over 12 billion die in stock, Rochester can manufacture over 70,000 device types.

At Rochester Electronics, we create an excellent employee experience focused on value, performance, motivation, recognition, and career growth. Many companies say their employees are their most important asset. At Rochester Electronics, we mean it!

General Summary

The HR Coordinator takes ownership of administration associated with the entire employee lifecycle. As part of the HR operations EMEA team, you will be responsible for providing general support to the HR Manager and ensuring that the administration of all components linked to the Human Resources department is up to date on a day-to-day basis. Additionally, it will be required to work closely with other members of the HR team based in the US to support transparency and the smooth running of the function.

This role reports to Human Resources Manager EMEA & Asia and is based in St. Neots, EMEA HQ office.

Responsibilities

Provide support to the HR Manager during busy periods or absences with any administrative responsibilities

Assist with general HR and benefits queries and research

Maintain an excellent understanding of HR policies and processes to support this role as first point of contact, escalating as appropriate

Provide support with the EMEA Onboarding program including facilitation of the new hire process, creating an onboarding agenda, delivering a presentation and new hire orientation wherever feasible

Manage and maintain employees’ data using our HRIS system and ensuring accuracy of HR and payment information

Ensure all necessary paperwork is provided to the employees within a timely manner including employment, performance and salary reviews, probationary period, or termination acknowledgments

Manage the administration of any joiners and leavers and its processes

Complete all reference requests for current and previous employees, liaising directly with third parties as necessary

Support monthly payroll for the EMEA region and working closely with the Finance department and payroll partners to make sure any payroll changes are processed accurately

Help to provide initiatives for HR Standard Operating Procedures (SOP) development and maintain any updates

Undertake the work permit application and renewal process, maintaining a tracker and updating teams on the status

Support with organizing any training, programs, materials, and participants’ communications when required

Recruitment admin support such as maintaining the candidate database, liaising with candidates and agencies, arranging interviews

Support H&S – office in a safe and sound condition and make sure that Fire Wardens and First Aid are well trained, and certification is up to date

Purchasing and invoicing support for the Office Manager EMEA and Finance team

Support the HR Manager and other members of the HR or EMEA team as appropriate with the delivery of any ongoing HR Project work as and when needed

Other Duties & Responsibilities

Other ad-hoc administrative duties as required.

Assist to HR Manager and Office Manager with the organization of any team building or team events

Other duties as assigned

Qualifications

Experience in HR Operations or Business Administration and Payroll

CIPD level 3 or studying towards would be beneficial but not essential

Advanced communications skills – both verbal and written

The English language is a must and any additional European languages would be advantageous

Experience with any HRIS or ADP Workforce Now is preferred

Intermediate in Microsoft Office, specifically Outlook, Excel, Word, and PowerPoint

Exceptional attention to detail

Highly organized, ability to prioritize own workload and thrive in a fast-paced environment

Ability to work flexibly, and autonomously whilst being a strong team player

Excellent interpersonal skills

An upbeat and positive attitude, collaborative spirit, and strong customer service – a “Can Do” attitude

Highly curious, keen to continuously broaden business experience, build and share new knowledge

Strong cultural awareness and sensitivity.

Working Conditions / Physical Demands

Social / Environmental Requirements

Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities.

Physical Requirements

Normal Office Business Environment

Heavy keyboard use

Rochester Electronics is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or other characteristics protected by applicable law. Rochester Electronics is committed to a culturally diverse workforce.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.