Human Resources Coordinator

Manage and provide full cycle recruitment support including:

Post vacancies on job boards and remove postings on job search sites

Update online forms and questions

Book interviews and create interview packages as required

Send out offer letters trigger regrets for unsuccessful candidates

Conduct reference checks as required

Track background checks, HR policy signoffs and vulnerable sector checks

Support the practicum student and summer internship programs, as required

Prepare or draft HR-related communication and submit documents for approval to the HR Advisor for the business unit

Create and send Offers of Employment, Transfers, Status Change Updates and other related process documentation

Create new employees and enter information into HRIS system

Support the Payroll and Benefit Analyst in administrative work for role creation, benefits and pension database administration, and leader/employee interface

Receive employee documentation, enter, and update employee records in UKG, coordinate and manage soft copy record keeping, archiving employee files and human resource materials

Ensure accurate data for tracking work permit eligibility and probationary periods

Coordinate and facilitate New Hire Orientation and onboarding materials

In concert with other HR Coordinators, manage HR and Training inboxes and provide additional support, coverage or back-up to Coordinator team

Responsible for managing new hire benefit enrolment and changes

Provide administrative support to the HR team as required

Assist with new HR projects and initiatives when requested

Ensure all staff are adequately trained according to organizational and contractual requirements:

register employees in appropriate training

update certificates in employee files and UKG

Assist with the annual Training Audit

MINIMUM QUALIFICATIONS AND SKILLS

Post-Secondary education in Human Resources Management or equivalent combination of experience, education, and training

Background in payroll and benefit administration an asset

2+ years’ previous human resources experience in a fast-paced environment

Strong working knowledge of Microsoft Office Programs (i.e., Word, Outlook, Excel, etc.) and human resources information systems; SharePoint knowledge an asset

Meticulous attention to detail, ability to prioritize and strong time management skills

Ability to work in a team environment and interact effectively with staff at all levels

Proven critical thinking and problem-solving skills

Excellent customer service skills with strong skills in maintaining appropriate boundaries

Integrity, discretion and judgment with tact and diplomacy on confidential matters

Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential

Strong organizational skills with effective multi-tasking skills

WORKING CONDITIONS

Office based role, sitting for extending period. Also standing and walking are required as part of this role.

Extended computer use

Mental effort: moderate, periods of high-volume workload

Fast paced and demanding work environment

Employees are to be aware that many of our clients may experience difficulties or impairment at times, which could result in them uttering threats, discriminatory statements, and other insults at your person. This may be in a raised voice, or in seeing unpredictable behaviour up to and including the possibility of them becoming aggressive.

Training on how to respond is provided, but this is to be considered typical working conditions. Many of our clients are unaware of the impact of these comments.

Your privacy is important to us. The information we collect is used solely for consideration for employment.

We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. The Mustard Seed reserves the right to amend job advertisements. No phone calls please.

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