The HR Specialist is responsible for the administration and coordination of day-to-day HR operations across the employee lifecycle.
This role supports recruitment, onboarding, benefits administration, HR records management, payroll coordination, reporting, employee communications, and Health & Safety administration.
The position provides operational support to the Director, People Experience & Organizational Development and helps ensure HR processes are delivered accurately, consistently, and efficiently.
Key Skills for This Role
ADPViva Engage
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HR Specialist Role Description and Requirements
Department: People Experience & Organizational Development Reports To: Director, People Experience & Organizational Development
Position Summary
The HR Specialist is responsible for the administration and coordination of day-to-day HR operations across the employee lifecycle. This role supports recruitment, onboarding, benefits administration, HR records management, payroll coordination, reporting, employee communications, and Health & Safety administration.
The position provides operational support to the Director, People Experience & Organizational Development and helps ensure HR processes are delivered accurately, consistently, and efficiently.
Key Responsibilities
Recruitment & Hiring Coordination
Coordinate recruitment activities from job posting through onboarding.
Schedule interviews and coordinate hiring logistics.
Prepare offer documentation.
Maintain candidate records and recruitment reporting.
Support hiring managers throughout the recruitment process.
Employee Onboarding & Offboarding
Coordinate new hire onboarding activities and documentation.
Prepare employment agreements and onboarding packages.
Ensure employee records and system access requests are completed.
Coordinate exit processes and offboarding documentation.
Maintain electronic employee files.
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Prepare employment letters and standard HR documentation.
Assist with vacation management, employee changes, and HR metrics.
Benefits Administration
Coordinate benefits enrollments, changes, and terminations.
Respond to employee benefit inquiries.
Maintain leave and benefit records.
Support benefit invoice reconciliations.
Payroll Coordination
Coordinate new hire, termination, compensation, and benefit updates for payroll processing.
Support payroll related audits and reporting activities.
Health & Safety Administration
Coordinate Joint Health & Safety Committee meetings.
Maintain Health & Safety records and documentation.
Track inspections, incident reporting, and corrective actions.
Coordinate safety training and certification tracking.
Assist with WCB/WorkSafe administration and documentation.
Maintain Health & Safety reporting requirements.
Employee Experience Support
Assist with employee engagement initiatives and recognition programs.
Support company events and culture initiatives.
Coordinate employee communications via emails, viva engage and other channels.
Assist with surveys and feedback processes.
Measures of Success
Operational Excellence
Accurate employee records.
Timely HR administration.
Accurate onboarding and offboarding processes.
Improved employee and manager feedback on onboarding.
Employee Service
Timely responses to employee inquiries (within the working day).
Positive employee experience feedback.
Benefits & Payroll Accuracy
Minimal payroll input errors.
Accurate and timely benefit administration.
Health & Safety Coordination
Implementation of the Heath and Safety program
Timely committee meetings.
Accurate documentation and reporting.
Completion of assigned follow-up actions.
Qualifications
Diploma or Degree in Human Resources, Business Administration, or a related field.
3–5 years of HR coordination or HR administration experience.
Experience with HRIS systems (preferably ADP), recruitment administration, and benefits administration.
Understanding of basic employment legislation and Health & Safety requirements.
CPHR designation or active pursuit considered an asset.
What NextGen Offers
At NextGen Automation, we believe great people do their best work when they feel supported, valued, and empowered to grow. When you join our team, you'll find more than a job. You'll find a place where your contributions matter and your development is encouraged.
We offer:
Competitive compensation
Comprehensive health, dental, and wellness benefits
Group RRSP program with employer matching
Career growth within a growing, technology organization
Modern tools, equipment, and technology to help you succeed
A collaborative, supportive, and people-first culture
Flexible working arrangements - this role can operate fully remotely from anywhere in Western Canada
Opportunities to make a meaningful impact on our customers and teammates
Our Culture is built around five core values: Be Supercool, Think Customer First, Act with Integrity, Be Dedicated, and Stay Agile. These values guide how we work, support one another, and create exceptional experiences for our customers.
If you're looking for a company where you can build your career, contribute to a great team, and make a real difference, we'd love to hear from you.
About NextGen Automation
IT Services & Consulting200 employeesFounded 1998
Canadian technology provider serving Western Canadian businesses with managed IT, cybersecurity, print, security, and office automation solutions.
