HR & Recruitment Administrator (Junior) (m/f/d)
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Key skills for this role
About the Role
Halian is hiring a Junior HR & Recruitment Administrator for an office-based role in Abu Dhabi. The role supports talent acquisition and HR teams with recruitment coordination, candidate screening, interview scheduling, and HR administration.
Key Skills for This Role
Responsibilities
- Support end to end recruitment processes for entry level and mid level roles
- Post job advertisements on internal systems, job boards, and social platforms
- Track applications and maintain an updated candidate database
- Prepare recruitment documentation including job descriptions, interview packs, and offer letters
- Conduct initial CV screening against role requirements and shortlist suitable candidates
- Perform telephone screenings to assess candidate suitability, availability, and expectations
- Coordinate with hiring managers to align on candidate profiles and feedback
- Manage complex interview scheduling across multiple stakeholders and time zones
- Send interview invitations, confirmations, and reminders
- Maintain employee and candidate records in HR systems (HRIS/ATS)
- Assist with onboarding processes including document collection and induction scheduling
- Generate reports on recruitment activity, time to hire, and pipeline status
Requirements
- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field
- 0–2 years of experience in HR, recruitment, or administrative roles
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong calendar management skills using Outlook or similar tools
- Exceptional organizational and time management skills
- Strong attention to detail and accuracy
- Excellent verbal and written communication skills
- Ability to handle multiple priorities in a fast paced environment
- Customer service mindset with a focus on candidate experience
- Professionalism and confidentiality in handling sensitive information
Full Job Posting
Job Purpose
- The HR & Recruitment Administrator supports the Talent Acquisition and HR teams by coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth and efficient hiring process.
- This role plays a key part in delivering a positive candidate experience while maintaining accurate records and supporting day to day HR operations.
Key Responsibilities
- Support end to end recruitment processes for entry level and mid level roles.
- Post job advertisements on internal systems, job boards, and social platforms.
- Track applications and maintain an updated candidate database.
- Prepare recruitment documentation including job descriptions, interview packs, and offer letters.
- Conduct initial CV screening against role requirements and shortlist suitable candidates.
- Perform telephone screenings to assess candidate suitability, availability, and expectations.
- Coordinate with hiring managers to align on candidate profiles and feedback.
- Maintain accurate screening notes and candidate assessments.
- Manage complex interview scheduling across multiple stakeholders and time zones.
- Coordinate availability of hiring managers, interview panels, and candidates.
- Send interview invitations, confirmations, and reminders.
- Arrange meeting rooms, virtual interview links, and logistics.
Qualifications & Education
- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field.
- Relevant HR or recruitment certifications (a plus but not essential).
Experience
- 0–2 years of experience in HR, recruitment, or administrative roles.
- Internship or exposure to recruitment or HR operations is advantageous.
- Experience working in a corporate or fast paced environment is preferred.
Technical Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Familiarity with Applicant Tracking Systems (ATS) or HR systems (preferred).
- Strong calendar management skills using Outlook or similar tools.
Core Competencies
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to handle multiple priorities in a fast paced environment.
- Customer service mindset with a focus on candidate experience.
Behavioral Competencies
- Professionalism and confidentiality in handling sensitive information.
- Proactive and responsive approach to work.
- Collaborative team player with a positive attitude.
- Adaptability and willingness to learn.
Working Conditions
- Office based role in Abu Dhabi.
- Standard working hours with flexibility during peak hiring periods.
About The Client
- Our client is a global hub for sustainability and innovation, driving renewable energy and clean technology initiatives.
- The organization is committed to developing talent and fostering a collaborative, forward thinking work environment.
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