Document Controller (m/f/d)
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Key skills for this role
About the Role
Halian is seeking a Document Controller for a sustainable urban development project in Abu Dhabi. The role involves managing document control systems, ensuring compliance with standards, and supporting project teams.
Key Skills for This Role
Responsibilities
- Implement and maintain document control procedures in accordance with company standards and project requirements
- Ensure all incoming and outgoing project documents are properly logged, tracked, and archived
- Maintain up to date registers for drawings, technical documents, RFIs, submittals, and correspondence
- Manage document numbering, version control, and classification systems
- Administer and maintain EDMS platforms (e.g., Aconex, SharePoint)
- Liaise with engineers, contractors, consultants, and stakeholders to ensure document accuracy
- Generate regular reports on document status, submission logs, overdue items, and workflow progress
- Ensure proper archiving of project documents at key milestones and project completion
Requirements
- Bachelor's degree or diploma in Business Administration, Engineering, Information Management, or related field
- 2 4 years of experience in document control roles, preferably in construction, renewable energy, or large infrastructure projects
- Proficiency in EDMS tools such as Aconex, SharePoint, or similar
- Advanced knowledge of Microsoft Office Suite
- Understanding of document lifecycle management and workflow systems
- Familiarity with engineering drawings and technical documentation standards
- Experience in UAE or GCC region highly desirable
- Certification in Document Control or Records Management preferred
Full Job Posting
Job Purpose
- The Document Controller is responsible for establishing, maintaining, and managing a robust document control system to ensure accurate and timely handling of all project documentation.
Key Responsibilities
- Implement and maintain document control procedures.
- Ensure all incoming and outgoing project documents are properly logged, tracked, and archived.
- Maintain up to date registers for drawings, technical documents, RFIs, submittals, and correspondence.
- Manage document numbering, version control, and classification systems.
- Administer and maintain EDMS platforms (e.g., Aconex, SharePoint).
- Liaise with engineers, contractors, consultants, and stakeholders.
- Generate regular reports on document status.
- Ensure proper archiving of project documents at key milestones and project completion.
Qualifications & Education
- Bachelor's degree or diploma in Business Administration, Engineering, Information Management, or related field.
- Certification in Document Control or Records Management (preferred).
Experience
- 2–4 years of experience in document control roles, preferably in construction, renewable energy, or large infrastructure projects.
- Experience working in the UAE or GCC region is highly desirable.
- Familiarity with sustainability focused developments or smart city projects is a plus.
Technical Skills
- Proficiency in EDMS tools such as Aconex, SharePoint, EDMS, or similar platforms.
- Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
- Understanding of document lifecycle management and workflow systems.
- Familiarity with engineering drawings and technical documentation standards.
Core Competencies
- Strong organizational and time management skills.
- High attention to detail and accuracy.
- Effective communication and stakeholder coordination skills.
- Problem solving and analytical thinking.
- Ability to manage multiple priorities under tight deadlines.
Working Conditions
- Office based role with occasional site visits.
- May require extended hours during peak project phases.
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