HR & Recruitment Administrator (Junior) (m/f/d)
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Halian seeks a junior HR & Recruitment Administrator in Abu Dhabi to support talent acquisition and HR teams. Responsibilities include recruitment coordination, candidate screening, interview scheduling, and HR administration.
Key Skills for This Role
Responsibilities
- Support end to end recruitment processes for entry level and mid level roles
- Post job advertisements on internal systems, job boards, and social platforms
- Track applications and maintain an updated candidate database
- Prepare recruitment documentation including job descriptions, interview packs, and offer letters
- Conduct initial CV screening against role requirements and shortlist suitable candidates
- Perform telephone screenings to assess candidate suitability, availability, and expectations
- Manage complex interview scheduling across multiple stakeholders and time zones
- Maintain employee and candidate records in HR systems (HRIS/ATS)
- Assist with onboarding processes including document collection and induction scheduling
- Maintain and update recruitment trackers and dashboards
Requirements
- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field
- 0–2 years of experience in HR, recruitment, or administrative roles
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional organizational and time management skills
- Strong attention to detail and accuracy
- Excellent verbal and written communication skills
- Ability to handle multiple priorities in a fast paced environment
Full Job Posting
Job Purpose
- The HR & Recruitment Administrator supports the Talent Acquisition and HR teams by coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth and efficient hiring process.
- This role plays a key part in delivering a positive candidate experience while maintaining accurate records and supporting day to day HR operations.
Key Responsibilities
- Recruitment Coordination & Administration: Support end to end recruitment processes for entry level and mid level roles.
- Post job advertisements on internal systems, job boards, and social platforms.
- Track applications and maintain an updated candidate database.
- Prepare recruitment documentation including job descriptions, interview packs, and offer letters.
- Candidate Screening: Conduct initial CV screening against role requirements and shortlist suitable candidates.
- Perform telephone screenings to assess candidate suitability, availability, and expectations.
- Coordinate with hiring managers to align on candidate profiles and feedback.
- Maintain accurate screening notes and candidate assessments.
- Diary & Interview Management: Manage complex interview scheduling across multiple stakeholders and time zones.
- Coordinate availability of hiring managers, interview panels, and candidates.
- Send interview invitations, confirmations, and reminders.
- Arrange meeting rooms, virtual interview links, and logistics.
Additional Responsibilities
- Stakeholder & Candidate Communication: Act as the first point of contact for candidates throughout the recruitment process.
- Provide timely updates on application status and interview outcomes.
- Maintain professional and positive communication with internal stakeholders and external applicants.
- HR Administration Support: Maintain employee and candidate records in HR systems (HRIS/ATS).
- Ensure documentation is complete, accurate, and compliant with company policies.
- Assist with onboarding processes including document collection and induction scheduling.
- Support general HR administrative tasks as required.
- Reporting & Data Management: Maintain and update recruitment trackers and dashboards.
- Generate reports on recruitment activity, time to hire, and pipeline status.
- Ensure data accuracy and confidentiality at all times.
Qualifications & Education
- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field.
- Relevant HR or recruitment certifications (a plus but not essential).
Experience
- 0–2 years of experience in HR, recruitment, or administrative roles.
- Internship or exposure to recruitment or HR operations is advantageous.
- Experience working in a corporate or fast paced environment is preferred.
Technical Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Familiarity with Applicant Tracking Systems (ATS) or HR systems (preferred).
- Strong calendar management skills using Outlook or similar tools.
Core Competencies
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to handle multiple priorities in a fast paced environment.
- Customer service mindset with a focus on candidate experience.
Behavioral Competencies
- Professionalism and confidentiality in handling sensitive information.
- Proactive and responsive approach to work.
- Collaborative team player with a positive attitude.
- Adaptability and willingness to learn.
Working Conditions
- Office based role in Abu Dhabi.
- Standard working hours with flexibility during peak hiring periods.
About The Client
- Our client is a global hub for sustainability and innovation, driving renewable energy and clean technology initiatives.
- The organization is committed to developing talent and fostering a collaborative, forward thinking work environment.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Halian | Managed Services, Recruitment Agency & Contract Staffing
Finance Data Analytics & Automation Consultant (m/f/d)
Dubai, UAE
A six-month, full-time project assignment for a hands-on Finance Data Analytics & Automation Consultant in Dubai. You will partner with the Group Finance Director to build an automated, data-led, AI-enabled reporting env
AI Business Analyst (m/f/d)
Abu Dhabi Emirate, UAE
A leading organization is seeking a Technical Business Systems Analyst to bridge business and technology. The role involves translating stakeholder requirements into technical deliverables, working with development and Q
Senior Frontend Designer (m/f/d)
Abu Dhabi Emirate, UAE
We are seeking a Senior Frontend Designer to design, build, and maintain modern, responsive web applications. The role combines deep frontend expertise with backend contributions using Node.js and Python. Requires 6+ yea
Conversational AI Engineer
Abu Dhabi Emirate, UAE
Halian is hiring a Conversational AI Engineer for a 1-year extendable contract in Abu Dhabi. The role requires 5+ years of Python experience, expertise in Prompt Engineering and RAG, and experience with Azure OpenAI Serv
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE
Halian is seeking a Navigation Engineer to develop autonomous navigation capabilities for Unmanned Ground Vehicles (UGVs). The role involves designing planning and control algorithms, mathematical modeling, and integrati
Document Controller (m/f/d)
Abu Dhabi Emirate, UAE
Halian is seeking a Document Controller for a sustainable urban development project in Abu Dhabi. The role involves managing document control systems, ensuring compliance with standards, and supporting project teams. Can
Finance Manager UAE (m/f/d)
Abu Dhabi Emirate, UAE
Our client is seeking a Finance Manager to lead the finance function of the UAE entity, ensuring accurate financial reporting, statutory compliance, and effective treasury management. The role requires 8-12 years of expe
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE
Halian is seeking a Navigation Engineer to develop autonomous navigation capabilities for Unmanned Ground Vehicles (UGVs) in Abu Dhabi. The role involves designing planning and control algorithms, mathematical modeling,
Finance Data Analytics & Automation Consultant (m/f/d)
Dubai, UAE
AI Business Analyst (m/f/d)
Abu Dhabi Emirate, UAE
Senior Frontend Designer (m/f/d)
Abu Dhabi Emirate, UAE
Conversational AI Engineer
Abu Dhabi Emirate, UAE
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE
Document Controller (m/f/d)
Abu Dhabi Emirate, UAE
Finance Manager UAE (m/f/d)
Abu Dhabi Emirate, UAE
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE