HR & Recruitment Administrator (Junior) (m/f/d)
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Key skills for this role
About the Role
Halian seeks a Junior HR & Recruitment Administrator to support talent acquisition and HR teams in Abu Dhabi. The role involves coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth hiring process.
Key Skills for This Role
Responsibilities
- Support end to end recruitment processes for entry level and mid level roles
- Post job advertisements on internal systems, job boards, and social platforms
- Track applications and maintain an updated candidate database
- Conduct initial CV screening and telephone screenings
- Manage complex interview scheduling across multiple stakeholders and time zones
- Act as first point of contact for candidates, providing timely updates
- Maintain employee and candidate records in HR systems
- Assist with onboarding processes including document collection and induction scheduling
Requirements
- Bachelor's degree or diploma in Human Resources, Business Administration, or related field
- 0–2 years of experience in HR, recruitment, or administrative roles
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiarity with Applicant Tracking Systems (ATS) or HR systems preferred
- Strong calendar management skills using Outlook or similar tools
- Exceptional organizational and time management skills
- Excellent verbal and written communication skills
Full Job Posting
Job Purpose
- The HR & Recruitment Administrator supports the Talent Acquisition and HR teams by coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth and efficient hiring process.
Key Responsibilities
- Support end to end recruitment processes for entry level and mid level roles.
- Post job advertisements on internal systems, job boards, and social platforms.
- Track applications and maintain an updated candidate database.
- Prepare recruitment documentation including job descriptions, interview packs, and offer letters.
- Conduct initial CV screening and telephone screenings.
- Coordinate with hiring managers to align on candidate profiles and feedback.
- Manage complex interview scheduling across multiple stakeholders and time zones.
- Send interview invitations, confirmations, and reminders.
- Act as the first point of contact for candidates throughout the recruitment process.
- Maintain employee and candidate records in HR systems (HRIS/ATS).
- Assist with onboarding processes including document collection and induction scheduling.
- Maintain and update recruitment trackers and dashboards.
Qualifications & Education
- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field.
- Relevant HR or recruitment certifications (a plus but not essential).
Experience
- 0–2 years of experience in HR, recruitment, or administrative roles.
- Internship or exposure to recruitment or HR operations is advantageous.
- Experience working in a corporate or fast paced environment is preferred.
Technical Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Familiarity with Applicant Tracking Systems (ATS) or HR systems (preferred).
- Strong calendar management skills using Outlook or similar tools.
Core Competencies
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to handle multiple priorities in a fast paced environment.
- Customer service mindset with a focus on candidate experience.
Behavioral Competencies
- Professionalism and confidentiality in handling sensitive information.
- Proactive and responsive approach to work.
- Collaborative team player with a positive attitude.
- Adaptability and willingness to learn.
Working Conditions
- Office based role in Abu Dhabi.
- Standard working hours with flexibility during peak hiring periods.
About The Client
- Our client is a global hub for sustainability and innovation, driving renewable energy and clean technology initiatives.
Key Performance Indicators (KPIs)
- Time to schedule interviews
- Candidate experience and feedback
- Accuracy of recruitment data and records
- Efficiency in diary management and coordination
- Screening turnaround time
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