HR Intern
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Key skills for this role
About the Role
Coordinate HR onboarding, recruitment, and employee engagement activities while providing administrative support and maintaining compliance with quality standards.
Key Skills for This Role
Responsibilities
- Coordinate employee onboarding and offboarding processes
- Maintain employee leave and attendance records
- Support recruitment activities by coordinating interview schedules and preparing hiring documentation
- Plan, coordinate, and organize employee engagement activities
- Coordinate employee training programs
- Arrange travel logistics including flight bookings, hotel reservations, and transportation
- Organize meeting rooms, conferences, and corporate events
- Provide administrative support for transportation, accommodation, security, canteen, and office facilities
- Monitor and maintain inventory levels of office supplies
- Conduct Behaviour Based Safety (BBS) audits and support HSE initiatives
- Ensure compliance with ISO 9001 quality management standards
- Coordinate with suppliers and Finance Department for invoice verification and payment processing
Requirements
- Coordinate employee onboarding and offboarding processes
- Maintain employee leave and attendance records
- Support recruitment activities by coordinating interview schedules and preparing hiring documentation
- Plan, coordinate, and organize employee engagement activities
- Coordinate employee training programs
- Arrange travel logistics including flight bookings, hotel reservations, and transportation
- Organize meeting rooms, conferences, and corporate events
- Provide administrative support for transportation, accommodation, security, canteen, and office facilities
- Monitor and maintain inventory levels of office supplies
- Conduct Behaviour Based Safety (BBS) audits and support HSE initiatives
- Ensure compliance with ISO 9001 quality management standards
- Coordinate with suppliers and Finance Department for invoice verification and payment processing
Full Job Posting
HR Responsibilities
- Coordinate employee onboarding and offboarding processes, ensuring a smooth transition for new hires and departing employees. Ensure all induction training is completed before employees commence work.
- Maintain employee leave and attendance records, including timecard verification and working hours calculations.
- Support recruitment activities by coordinating interview schedules, preparing hiring documentation, arranging medical examinations, processing visas, and completing onboarding formalities.
- Plan, coordinate, and organize employee engagement activities to promote teamwork, motivation, and a positive workplace culture.
- Coordinate employee training programs, including scheduling, logistics, attendance tracking, and communication with trainers and participants.
- Perform other HR duties as assigned to support the efficient operation of the organization.
Administration Responsibilities
- Arrange travel logistics, including flight bookings, hotel reservations, KEZAD free zone gate passes, and transportation for employees and visitors.
- Organize meeting rooms, conferences, business meetings, and other corporate events as required.
- Provide administrative support by managing transportation, accommodation, security services, canteen operations, and other office facilities.
- Ensure employee welfare by overseeing transportation, accommodation, and canteen services to maintain employee satisfaction and well being.
- Monitor and maintain inventory levels of office stationery, housekeeping supplies, canteen materials, and other administrative consumables.
- Conduct Behaviour Based Safety (BBS) audits and support workplace health, safety, and environmental initiatives.
- Ensure compliance with ISO 9001 quality management standards by maintaining accurate documentation, records, and administrative procedures.
- Coordinate with suppliers and the Finance Department for monthly invoice verification, purchase documentation, and payment processing.
- Support vendor onboarding, registration, and documentation, while coordinating with third party service providers to ensure timely and efficient service delivery.
- Perform other administrative duties as assigned to support the efficient operation of the organization.
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