HR Assistant
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Key skills for this role
About the Role
Ansar Gallery is seeking an HR Assistant to perform administrative tasks including maintaining personnel records, coordinating employee onboarding, managing attendance, and processing leave requests.
Key Skills for This Role
Responsibilities
- Ensure that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures
- Assume responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management
- Prepare the database for the employees and enter it into the system (HRMS) to maintain proper record of their employee details
- Provide staff with establishment ID cards and commission cards with regular updates
- For new staff, follow up with joining procedures such as arranging for company orientation, meeting top management, IT formalities, provision of company uniforms, briefing with Showroom managers, providing joining form and entering staff details on HR system
- Provide reports on shortage and excess report of staff to the GM team for proper ratification of department/section of the new employee
- Assist new employees to the floor and hand them to the responsible manager at the respected level/department
- Update attendance, shifts forms (temporary and permanent), manual attendance sheet, daily absent report, preparation of attendance discrepancy on weekly basis and distribute to personnel
- Check the schedule for managers, purchasers and supervisors in coordination with management
- Receive and update requests for vacations, emergency leaves, extensions after approval from respected managers and GM team
Requirements
- Knowledge of principles, practices and standards of human resources administration in one or more functional area
- Knowledge of company policies and regulations in assigned area
- Skill in both oral and written communication
- Problem analysis and resolution skills
Full Job Posting
Job Overview
- A human resources assistant performs administrative tasks and focuses closely on an organization's employees. They might be responsible for coordinating a welcome event for new employees or organizing an end of the work year event for a certain department within an organization. At any scale, the HR
Key Responsibilities
- Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
- Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.
- Preparing the data base for the employees and entering it into the system (HRMS) to maintain proper record of their employee details.
- Providing the staffs with establishment ID’s cards and commission cards with regular updates.
- For new staffs need to follow up with the joining procedures such as arranging for company orientation, meeting up of top management personnel’s, IT formalities, provision of company uniforms, briefing with Showroom managers, providing of joining form and entering of staffs details on HR system.
- Provide reports on shortage and excess report of staffs to the GM team for proper ratification of Department/section of the new employee.
- Assisting the new employees to the floor and handing them to the responsible manager at the respected level/department.
- Updating attendance, shifts forms (temporary and permanent), manual attendance sheet, daily absent report, preparation of attendance discrepancy on weekly basis and distributing to personnel’s.
- Checking the schedule for the managers, purchasers and supervisors in coordination with the management.
- Receiving and updating the request for vacations, emergency leaves, extensions after the approval from the respected managers and the GM team.
- Preparation of leave salary, allowances or advances for the employees as per their request.
- Handling and completing rejoining for employees after vacation according to company procedures.
Skills and Abilities
- Knowledge of principles, practices and standards of human resources administration in one or more functional area.
- Knowledge of company policies and regulations in assigned area.
- Skill in both oral and written communication.
- Problem analysis and resolution skills.
Pay
- QAR 2,250.00 QAR 2,500.00 per month
Work Location
- In person
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