HR Administrative Assistant - Bilingual

The HR Administrative Assistant provides administrative and customer service support to Staffing, Talent Acquisition and HR Operations by serving as a primary point of contact for general HR and applicant inquiries, coordinating interviews and onboarding logistics, managing shared communications and assisting with routine HR administrative processes.

Essential Functions: (Responsibilities, Tasks, Supervisory Needs)

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Serve as the first point of contact for general HR and applicant inquiries, providing basic information and directing inquiries to the appropriate team member

Monitor shared HR inboxes and ensure requests are routed, tracked, and resolved in a timely manner

Schedule interviews, meetings, orientations, and other HR-related appointments

Coordinate interview logistics, including calendars, meeting invitations, travel arrangements, and virtual meeting links

Communicate scheduling and process updates to applicants, employees, and internal stakeholders

Assist with candidate and new hire communications throughout the hiring and onboarding process

Assist HR Operations with data entry, employment verifications, personnel record maintenance, and audit support

Coordinate onboarding activities, including new hire orientation scheduling, badge requests, and pre-employment administrative tasks

The essential functions listed above are not exhaustive. The organization may assign other duties as needed to meet business requirements.

Required Qualifications: (Education, Years of Experience, Certifications)

High school diploma or equivalent

Minimum 2 years of administrative, customer service, recruiting coordination, or HR support experience

Bilingual in English and Spanish, with strong verbal and written communication skills.

Preferred Education & Experiences:

Experience in Human Resources, Talent Acquisition, or employee support functions

Experience working with HRIS, ATS, or onboarding systems

Experience supporting high-volume recruiting environments

Knowledge, Skills, and Abilities (KSAs):

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel and Teams

General office administration and customer service experience

Knowledge of Microsoft Office applications and business communication tools

Communicate effectively (English/Spanish) with employees, applicants and managers

Data entry accuracy

Ability handling multiple priorities in a fast-paced environment with strong attention to detail and organization

Ability scheduling meetings, coordinating calendars and managing shared inboxes

Stay connected with Trident Seafoods online at www.tridentseafoods.com and follow us on Facebook , X , Instagram , Pinterest , YouTube or LinkedIn Trident Seafoods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Trident Seafoods and its subsidiaries have adopted a drug-free workplace policy. Working under the influence of Drugs or Alcohol is not permitted. Employment with Trident Seafoods is contingent upon the candidate maintaining valid immigration status and work authorization throughout employment, with or without immigration sponsorship by the company.