HR & Admin Manager

Position: Admin & HR Manager – Facility Management

We are looking for an experienced and highly organized Admin & HR Manager to join our facility management company in Dubai.

The ideal candidate will be responsible for managing day-to-day HR and administrative operations, supporting manpower requirements, maintaining employee records, ensuring compliance with UAE labor regulations, and coordinating with management and site teams.

The successful candidate should have strong knowledge of HR administration, employee relations, recruitment, payroll coordination, visa and labor documentation, and general office administration, preferably within the facility management, contracting, or manpower-intensive industry.

• Manage the complete employee lifecycle, including recruitment, onboarding, transfers, promotions, and offboarding.
• Coordinate recruitment and mobilization of skilled and unskilled FM staff.
• Maintain accurate and up-to-date employee records and HR documentation.
• Manage attendance, leave, overtime, and employee-related records.
• Coordinate with payroll/finance teams to ensure accurate and timely salary processing.
• Handle employee grievances, disciplinary matters, and day-to-day HR issues.
• Monitor employee contracts, renewals, and related documentation.
• Coordinate visa, Emirates ID, medical, insurance, and other employee documentation as required.
• Ensure HR policies and procedures are implemented consistently.
• Support management in manpower planning and workforce requirements.
• Ensure compliance with applicable UAE labor and employment requirements.

• Oversee daily administrative activities and office operations.
• Manage company correspondence, documentation, filing, and records.
• Coordinate with government relations/PRO personnel for employee and company-related requirements.
• Maintain records of company assets, staff accommodation, transportation, and other administrative matters where applicable.
• Coordinate with site teams and supervisors regarding manpower and administrative requirements.
• Prepare HR and administrative reports for management.
• Support management with documentation, meetings, and other operational requirements.

• Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field.
• 5+ years of relevant HR and administrative experience, preferably in facility management, construction, contracting, or other manpower-intensive industries.
• Strong knowledge of UAE HR practices and employment regulations.
• Experience managing blue-collar and white-collar employees is highly preferred.
• Experience with recruitment and manpower mobilization.
• Good knowledge of attendance, leave, payroll coordination, and employee documentation.
• Strong organizational and communication skills.
• Proficiency in MS Office, particularly Excel and Word.
• Ability to work independently and handle confidential information professionally.
• Strong problem-solving and interpersonal skills.
• Candidates who can join immediately or within a short notice period will be preferred.

HR Administration | Recruitment | Employee Relations | UAE Labor Compliance | Payroll Coordination | Attendance & Leave Management | Visa & Employee Documentation | Manpower Planning | Office Administration | MS Excel | Communication | Problem Solving

Full time Job

• Are you proficient in UAE Labor laws?
• Please specify your current visa status in UAE-Residence/ Cancelled/ Visit
• What is your expected Salary?

• HR & Admin Manager: 5 years (Required)