HR & Admin Executive

Job Summary

Key Responsibilities – HR

• Manage day-to-day HR operations and employee lifecycle activities .
• Maintain and update employee personal and employment records .
• Manage attendance, leave, late-coming, and absence records .
• Coordinate with payroll team for monthly payroll inputs .
• Handle employee onboarding, joining formalities, and documentation.
• Coordinate recruitment activities, interviews, and candidate communication.
• Prepare and maintain appointment letters, confirmation letters, relieving letters, and other HR documents .
• Maintain proper employee files and HR documentation.
• Support employee confirmation, transfers, resignations, and exit formalities.
• Address employee queries related to HR policies, attendance, leave, and company procedures.
• Ensure HR policies and procedures are properly communicated and followed.
• Prepare regular HR reports and MIS as required by management.
• Coordinate with project/site HR teams for employee-related requirements when required.

Key Responsibilities – Administration

• Manage day-to-day office administration activities .
• Coordinate office facilities, housekeeping, security, maintenance, and general requirements.
• Maintain office records, registers, and administrative documents.
• Coordinate procurement of office stationery and other administrative requirements.
• Handle vendor coordination and administrative service providers.
• Monitor office assets, equipment, and basic facility requirements.
• Support travel, accommodation, transportation, and other arrangements for employees when required.
• Coordinate internal meetings, events, and employee engagement activities.
• Ensure smooth functioning of general office operations.
• Handle other administrative responsibilities assigned by management.

Required Skills

• Strong knowledge of HR Operations and Administration .
• Good understanding of attendance, leave, payroll inputs, employee documentation, and HR processes .
• Good knowledge of MS Excel and MS Office .
• Good communication and interpersonal skills.
• Strong coordination and follow-up skills.
• Ability to maintain confidentiality of employee information.
• Good documentation and record-keeping skills.
• Ability to handle multiple HR and administrative activities independently.
• Experience with HRMS/ERP software will be an advantage.
• Prior experience in Construction / Infrastructure / Engineering is preferred.