HR & Admin Executive

Overview

• The HR & Admin Officer is responsible for managing the company's human resources and administrative functions — covering recruitment, employee lifecycle, payroll coordination, government relations (PRO), and day-to-day office and facility administration.
• The role ensures full compliance with UAE Labour Law and immigration regulations, maintains accurate employee records, supports a productive workplace culture, and provides reliable administrative support across departments and project sites.
• Manage end-to-end recruitment: drafting job descriptions, sourcing candidates, screening, interviewing, and coordinating offers.
• Handle onboarding and induction of new hires, including documentation, orientation, and workspace setup.
• Maintain accurate and confidential employee records, contracts, and HR files (physical and digital).
• Administer the full employee lifecycle: probation, confirmation, transfers, promotions, leaves, and exits.
• Coordinate monthly payroll inputs (attendance, overtime, leaves, deductions) with finance and ensure timely WPS salary processing.
• Manage leave records, end-of-service benefits (gratuity), and final settlements in line with UAE Labour Law.
• Process visa applications, renewals, cancellations, Emirates ID, labour cards, and medical insurance for all employees and dependents in coordination with the PRO.
• Develop and update HR policies, employee handbook, and standard operating procedures.
• Handle employee relations, grievances, disciplinary matters, and conflict resolution professionally and confidentially.
• Coordinate performance management cycles, KPI tracking, and appraisal processes.
• Identify training needs and arrange relevant learning and development programmes.
• Track HR metrics (headcount, attrition, leave balances, visa expiries) and prepare periodic reports for management.
• Oversee day-to-day office administration, ensuring a clean, organised, and well-functioning workplace.
• Manage office supplies, stationery, pantry items, and consumables; coordinate purchases with procurement.
• Coordinate with IT, telecom, and facility vendors for maintenance, repairs, and service contracts.
• Manage company assets register, including laptops, mobile lines, vehicles, and office equipment.
• Handle trade licence renewals, tenancy contracts (Ejari), DEWA, Etisalat/du, and other government-related documentation.
• Support travel arrangements: tickets, hotels, visas, and itineraries for staff and management.
• Maintain document control for HR, admin, and statutory records; ensure timely filing and renewals.
• Pay: AED5,000.00 - AED8,000.00 per month