Head of Administration

Role Overview

About STYLI Marketplace

Operational Excellence

• Oversee daily office activities, facilities, and resources across administrative functions.
• Create, review, and improve office procedures, policies, and workflows to enhance efficiency and reduce costs.

Budget Management

• Evaluate and implement an expense management system.
• Prepare the annual administration budget and monitor budget versus actual spending.
• Analyze variances and implement cost-control measures.

Procurement and Vendors

• Oversee sourcing, vendor management, contract negotiation, and timely delivery of office supplies and services.
• Manage external service providers including facilities, utilities, and security providers.

Facilities and Projects

• Lead new office setup, including space planning, vendor coordination, infrastructure readiness, and execution.
• Oversee maintenance, office setup, space utilization, equipment, technology, expansions, and relocations.
• Lead internal projects including office relocations, events, system implementations, and infrastructure improvements.

Compliance and Leadership

• Ensure administrative activities comply with relevant laws, regulations, and internal policies.
• Identify administrative process risks and develop mitigation strategies.
• Lead the administration team, provide mentorship, and establish departmental goals and performance metrics.
• Act as the main administrative contact and align administrative functions with organizational goals.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Operations Management, or a related field; a Master’s degree is preferred.
• 8+ years of administrative leadership experience, including at least 3 years in a managerial capacity.
• Experience in budgeting, vendor management, and facilities management.
• Strong organizational, problem-solving, multitasking, leadership, communication, and interpersonal skills.
• Knowledge of office administration software, tools, and systems.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.

Preferred Skills

• Experience with process optimization or digital transformation initiatives.
• Proficiency in project management software.
• Familiarity with HR processes and employee onboarding.
• Occasional travel may be required for site visits or vendor management.

Workplace

• Work location is Dubai, UAE, with occasional travel for site visits or vendor management.