Halls & Events Manager - UAE Nationals Only
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Key skills for this role
About the Role
Ajman University seeks a Halls & Events Manager (UAE Nationals only) to oversee planning and execution of events at the Sheikh Zayed Center & campus. The role involves managing budgets, coordinating with stakeholders, and ensuring smooth event operations.
Key Skills for This Role
Responsibilities
- Oversee day to day operations of the Sheikh Zayed Center, including managing staff and facility maintenance
- Manage all events reservations, setup, and arrangements
- Coordinate and approve all hospitality requests for AU
- Manage event execution timeline and plans ensuring deliverables meet deadlines
- Maintain and manage the Center's facilities, equipment, and resources
- Establish and maintain relationships with internal and external partners
- Prepare and approve contracts/agreements with caterers and personnel
- Develop department policies for pricing, discounts, rentals, and catering
- Prepare annual budgets for equipment, supplies, staffing, and facilities maintenance
- Train and oversee office support staff and event management staff
Requirements
- Bachelor's degree in Hotel Management/Hospitality
- Minimum 10 years of experience, 5 as events manager within academic environment
- Willingness to work beyond standard hours, including weekends
- Excellent computer skills including word processing and spreadsheet programs
- Knowledge of marketing strategies and processes
- Knowledge of budgeting, cost estimating, and fiscal management
- Strong interpersonal and communication skills
Full Job Posting
Summary of Functions
- Oversee planning and execution of all events at the Sheikh Zayed Center & AU campus. This involves coordinating with internal and external stakeholders, managing budgets, and ensuring that events run smoothly and meet their objectives. Also play a critical role in developing & maintain the SZC event
Essential Duties & Responsibilities
- Oversee the day to day operations of the Sheikh Zayed Center, including but not limited to managing staff, ensuring the facility is properly maintained, and overseeing all programming and events.
- Manage all events reservations, setup and makes appropriate arrangements upon approval by the Vice Chancellor for Communication and Community Affairs.
- Maintain, establish, coordinates and approve all hospitalities requests for AU; coffee breaks, VIP’s hospitality and internal catering hospitalities.
- Manage colleges, offices and external stakeholders all events at Sheikh Zayed Center.
- Create office operation plan, personnel evaluation, and office KPIs.
- Work cross functionally with internal partners to align events strategy with AU objectives.
- Manage and drive the set up and tear down process for each event.
- Manage event execution timeline and plans ensuring all deliverables meet deadlines.
- Cooperate with the Office of IT, arranges all technical services such as telephone lines, data ports and satellite hook up & audio visual equipment for needed for events.
- Maintain and manage the Center's facilities, equipment, and resources as cleaning, security & set up for all events.
- Oversees & coordinates the oversight of all event activities which may include catering, security, parking services, guest services, etc.
- Meet with office managers & college deans to forecast and setup yearly events calendar.
Qualifications & Experience
- A bachelor degree in one of the following: Hotel Management/Hospitality.
- A minimum of 10 years of experience 5 as events manager within the academic environment.
- Willingness and ability to work beyond standard hours, including some weekends.
Knowledge & Skills
- Excellent computer skills including proficiency with word processing and spreadsheet programs preferred.
- Ability to perform the essential functions of the job as outlined in the position description.
- Knowledge of marketing strategies, processes, and available resources.
- Knowledge of budgeting cost estimating, and fiscal management principles and procedures.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Knowledge of marketing and development strategies, techniques, processes, and available resources.
- Ability to develop and implement comprehensive marketing goals, strategies, operation plans and KPI’s.
Working Conditions
- Work is normally performed in a typical interior/office work environment.
- No or very limited physical effort required.
- No or very limited exposure to physical risk.
Supervision
- Reports to: Vice Chancellor for Communication and Community Affairs
- Subordinates: Events Coordinator, Logistics Attendant
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