indeed
Garage Admin
Alhassanain B.S.C
Doha, QAT
Full Time
Mid
Onsite
2 weeks ago
Inventory ManagementFleet ManagementMaintenance SchedulingMS OfficeSpare Parts ManagementRecord Keeping
Free
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Inventory ManagementFleet ManagementMaintenance Scheduling
About the Role
Alhassanain B.S.C seeks an organized Garage Admin to manage administrative operations of a garage/workshop facility.
Key Skills for This Role
Inventory ManagementFleet ManagementMaintenance SchedulingMS OfficeSpare Parts ManagementRecord Keeping
Responsibilities
- Maintain and update maintenance records for all vehicles, heavy equipment, and machinery
- Coordinate and schedule routine servicing, preventive maintenance, and repairs with mechanics and supervisors
- Track work orders, job cards, and service completion status for all equipment
- Manage spare parts inventory including ordering, receiving, stocking, and issuing of parts and consumables
- Maintain accurate records of parts consumption, reorder levels, and supplier information
- Coordinate with procurement department for timely ordering of spare parts and workshop supplies
- Prepare and maintain equipment history files including service logs, repairs, and costs
- Track fuel consumption, oil changes, and lubricant usage for all vehicles and equipment
- Assist in preparing maintenance budgets and cost reports
- Coordinate vehicle and equipment inspections for insurance, registration, and regulatory compliance
- Liaise with external service providers for specialized repairs or outsourced services
- Prepare monthly reports on equipment availability, downtime, and maintenance costs
Requirements
- Diploma or Bachelor's degree in Business Administration, Logistics, or related field
- Minimum 3 5 years of experience in garage administration, workshop coordination, or fleet management
- Knowledge of vehicle and heavy equipment maintenance processes and spare parts
- Experience with inventory management systems and maintenance software
- Proficiency in MS Office (Excel, Word, Outlook)
- Fluency in English
Full Job Posting
About the Role
- We are seeking an organized and detail oriented Garage Admin to manage the administrative operations of our garage/workshop facility.
- The ideal candidate will be responsible for coordinating maintenance schedules, managing spare parts inventory, tracking vehicle and equipment servicing, maintaining records, and supporting the workshop team to ensure efficient garage operations.
Key Responsibilities
- Maintain and update maintenance records for all vehicles, heavy equipment, and machinery (cranes, excavators, generators, trucks, etc.)
- Coordinate and schedule routine servicing, preventive maintenance, and repairs with mechanics and supervisors
- Track work orders, job cards, and service completion status for all equipment
- Manage spare parts inventory including ordering, receiving, stocking, and issuing of parts and consumables
- Maintain accurate records of parts consumption, reorder levels, and supplier information
- Coordinate with procurement department for timely ordering of spare parts and workshop supplies
- Prepare and maintain equipment history files including service logs, repairs, and costs
- Track fuel consumption, oil changes, and lubricant usage for all vehicles and equipment
- Assist in preparing maintenance budgets and cost reports
- Coordinate vehicle and equipment inspections for insurance, registration, and regulatory compliance
- Liaise with external service providers for specialized repairs or outsourced services
- Maintain workshop consumables inventory including oils, greases, filters, and tools
Qualifications & Experience
- Diploma or Bachelor's degree in Business Administration, Logistics, or related field
- Minimum 3 5 years of experience in garage administration, workshop coordination, or fleet management
- Knowledge of vehicle and heavy equipment maintenance processes and spare parts
- Experience with inventory management systems and maintenance software
- Proficiency in MS Office (Excel, Word, Outlook)
- Familiarity with heavy equipment and construction machinery (cranes, excavators, generators, trucks)
- Understanding of preventive maintenance scheduling and work order systems
- Fluency in English; knowledge of Hindi/Urdu or Arabic is a plus
Required Skills
- Strong organizational and record keeping abilities
- Attention to detail for inventory and maintenance tracking
- Good communication and coordination with mechanics, supervisors, and procurement
- Ability to work under pressure and meet deadlines
- Problem solving for parts availability and scheduling issues
- Team collaboration with workshop and project teams
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