Freelance Project Manager, Japan

Budget Oversight: Manage and track the project budgets, ensuring all spending aligns with approved limits.

Cost Tracking: Lead the day-to-day financial tracking, including vendor invoicing, payment reconciliations, and internal accounting compliance.

Financial Forecasting: Monitor spend velocity and proactively identify any potential budget risks or overages before they happen.

Vendor Coordination: Manage the administrative side of external partnerships, from initial quotes and contracts to final delivery and payment.

Roadmaps & Schedules: Build and maintain detailed workback schedules and milestones for all marketing initiatives, ensuring the team meets every critical deadline.

Delivery Control: Track the progress of multiple projects simultaneously, identifying bottlenecks and finding ways to keep the team moving forward.

Post-Project Reporting: Lead post-mortem reviews to analyze how projects were delivered, looking at financial accuracy and timeline efficiency to improve for future events.

Communication Hub: Serve as the primary operational link between Marketing and other departments such as Production, Broadcast, Legal, Finance and more.

Resource Alignment: Ensure the marketing team has the information and assets they need from other departments to hit their targets.

System Management: Maintain and update our project management tools (e.g., Monday.com, JIRA, Google Spaces) to provide real-time status updates to the wider organization.