Fieldwork Coord. for Practicum & Internship

Develop and maintain partnerships with practicum and internship site personnel.

Review and approve placement requests to ensure compliance with CACREP and state licensure standards.

Conduct site visits (in-person or virtual) as needed.

Ensure agencies provide qualified site supervisors who meet credentialing requirements.

Ensure site supervisors complete the required site supervisor training.

Coordinate CEU documentation for site supervisor training, in collaboration with department leadership.

Complete, review, and process student licensure-related forms and documentation (e.g., verification of practicum/internship hours, supervision verification, state licensure forms) in collaboration with faculty supervisors and administrative staff to ensure timely and accurate submission.

Maintain and update a database of approved clinical sites.

Maintain the fieldwork manual.

Coordinate Memoranda of Understanding (MOUs) with university staff.

Serve as a member of the Clinical Committee (if applicable).

Coordinate and monitor student completion of practicum/internship orientation requirements.

Support students and site supervisors with onboarding questions or approval issues.

Collaborate with administrative staff to manage enrollment processes and placement-related holds.

Annually review and update the Practicum/Internship Manual, forms, and training materials.

Provide updates to the program website and Canvas related to fieldwork procedures.

Serve as liaison between the Counseling Program, training sites, and clinical supervisors.

Communicate and Collaborate with faculty supervisors regarding student placement concerns.

Monitor updates to accreditation and licensure requirements and revise fieldwork policies accordingly.

Assist faculty in maintaining consistency in practicum and internship course expectations.

Evaluate and approve potential fieldwork sites and site supervisors to ensure they meet program and accreditation requirements prior to student placement.

May teach or supervise a limited number of practicum/internship sections as assigned.

Track student placements and onboarding through internal databases.

Maintain secure electronic records of site approvals and student documentation.

Coordinate with administrative staff to ensure appropriate storage of student logs and paperwork.

Collect and organize fieldwork evaluation data (student evaluations of site supervisors and sites; site supervisor evaluations of student preparation and program support).

Assist with CACREP accreditation reporting and documentation related to fieldwork standards.

Research, evaluate, and propose a comprehensive software system to support practicum and internship (P/I) coordination tasks (e.g., site tracking, onboarding documentation, evaluations, compliance monitoring).

Present recommendations to department leadership for review and approval.

Lead implementation of the selected system in collaboration with university IT and administrative staff.

Maintain and manage the system, including troubleshooting, training faculty and students, and ensuring ongoing compliance with institutional and accreditation standards.

Conduct periodic evaluations of system effectiveness and recommend improvements as needed.

Coordinate and oversee Practicum and Internship Fairs (both in-person and virtual), including planning, site recruitment, logistics, communication, and follow-up.

Attend and represent the Counseling Program at university commencement ceremonies.

Represent the Counseling Program at relevant fieldwork-related recruitment or partnership events as needed.

Qualified candidates should submit a cover letter, resume and complete contact information for a minimum of three professional references with telephone numbers.