Field Support Representative I, II, III

· Organize and distribute supplies to client.

Verify and log orders upon delivery.

Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).

· Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc.

· Estimate runtime on the small to medium photocopy jobs.

Check all copies produced for quality and accuracy.

Produce bound copies of work when requested.

Deliver and pick up copy jobs.

· May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.

· Operate facsimile machines; send and receive facsimiles.

Keep complete and accurate logs of incoming and outgoing facsimiles.

Where appropriate, generate activity and confirmation reports, and call the receiver to confirm receipt as necessary.

· Perform other administrative duties from inserting, copying and photocopying to faxing as needed.

· Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site.

May possibly perform any of the following functions at the direction of the Site Manager:

· Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee.

· Provide reception work such as answering telephones, taking messages and greeting visitors.

· Move boxes, supplies or furniture; replace light bulbs.

· May be requested to perform document scanning.

· Prepare outgoing items for shipping.

· Additional responsibilities that other employees at that site do not perform.

May prepare reports in order to measure productivity and prepare billing charges.

• High school diploma or equivalent
• 1-3 years’ experience working in a mailroom or professional office environment.
• Capable of performing the basic job functions under general direction.
• Basic knowledge of metering, weighting, logging and other shipping procedures.
• Basic computer skills required.
• Able to perform routine and some more complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.) with general direction.
• General supervision and instructions given for routine work and detailed instructions given for new activities or special assignments.
• Contacts may occasionally be outside own department.
• Contacts involve the exchange of information or data requiring some explanation or interpretation.
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines
• Adherence and support of CBPS Core Values: Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.