Facility Specialist

SUMMARY OF THE ROLE UAE Facility Specialist | Join the Global Leader in Heavy Lifting & Transportation Location with Dubai, UAE Responsible for managing company offices, project accommodations, and facility services across the UAE to ensure safe, compliant, and efficient workplaces.

The role oversees facility operations, vendor performance, maintenance, procurement, and employee support while ensuring business continuity and compliance with company standards and UAE regulations.

WHAT YOU’LL BE DOING Facility & Office Management: Manage the day-to-day operations of all company offices and facilities across the UAE.

Ensure facilities are maintained in a safe, clean, secure, and operational condition.

Coordinate preventive and corrective maintenance activities for buildings, utilities, office equipment, and workplace infrastructure.

Monitor workplace utilization and recommend improvements to maximize operational efficiency.

Coordinate office moves, renovations, expansions, and workspace planning.

Vendor & Contract Management: Manage relationships with facility management service providers, landlords, accommodation providers, transport vendors, cleaning contractors, maintenance contractors, and other suppliers.

Monitor vendor performance against contractual obligations and agreed service levels.

Coordinate tendering, contract renewals, and vendor evaluations.

Ensure contractor compliance with company HSE requirements and contractual obligations.

Project Accommodation Management: Manage accommodation arrangements with project managers for project personnel throughout the project lifecycle.

Ensure accommodation facilities comply with company standards, UAE regulations, client requirements, and HSE expectations.

Coordinate room allocations, mobilization, demobilization, and occupancy planning.

Conduct periodic inspections of accommodation facilities and ensure timely corrective actions are implemented.

Procurement & Asset Management: Coordinate procurement of facility-related goods and services in accordance with company procurement procedures.

Manage facility budgets and monitor operational expenditures.

Maintain inventory records for office furniture, equipment, and facility assets.

Support fixed asset management, replacements, and disposal processes.

Employee Support & Workplace Services Serve as the primary point of contact for facility-related requests, workplace issues, and accommodation enquiries.