Facility Manager

Responsible for the development of budgets (O&M, Transaction {rents etc.} and capital project expenditures) and be able to defend the logic to superiors and clients.

Using financial reports, perform monthly budget, analyse and re-forecast allocations as necessary.

Meet annual targets as per contractual performance indicator.

Manages facilities with square footage of 500,000 square feet.

Manage all aspects of facility requests including oversight and monitoring of all work orders, escalations, preventative maintenance activities, incidents and small projects.

Properties generally have single tenants with simple building operations component e.g. HVAC system, life safety system etc.

Liaison with Client and Tenant on day-to-day facility management activities.

Develop and maintain complex preventative and corrective maintenance schedules; perform all maintenance to ensure asset integrity and value of all building systems and architectural components.

Ensure compliance with corporate and legislated policies, procedures, practices and guidelines related to environmental, building code and health and safety issues by applying cursory knowledge of legislation related to these areas.

Sub-contracts for services and goods: Prepare tender documents for RFP, tender and analyse bids Negotiate best possible terms and prepare contract documents. Approve service contracts up to authority level. Monitor sub-contractor performance.

Prepare tender documents for RFP, tender and analyse bids

Negotiate best possible terms and prepare contract documents.

Approve service contracts up to authority level.

Monitor sub-contractor performance.

Prepare strategic analysis of properties considering financial indicators, market analysis and long-term project plans.

Monitor service level request from clients and ensure that they are within the scope of the contract; prepare service level change orders as required.

Annual Building Inspection (ABI): Perform annual inspection of all sites and evaluate the condition of all building components. Derive a project plan for future maintenance activities and input into Capital Planning.

Perform annual inspection of all sites and evaluate the condition of all building components.

Derive a project plan for future maintenance activities and input into Capital Planning.

Tenant Service work: Evaluate tenant requests and demonstrate expertise by recommending cost saving or otherwise more beneficial alternatives. Performance Evaluators. Monitor results of various contract service performance indicators and develop action plan for deviations.

Evaluate tenant requests and demonstrate expertise by recommending cost saving or otherwise more beneficial alternatives.

Performance Evaluators.

Monitor results of various contract service performance indicators and develop action plan for deviations.

Meet all service level performance indicators.

Perform simple cost benefit analysis.

Supervise Team Member(s) including directing activities, establishing goals and objectives, performance evaluation and communicating vision for operations and maintenance; supervise facility managers.

Other duties as assigned.

Certified Facility Manager through International Facility Management Association (IFMA).

Certified Property Manager through Institute of Real Estate Management.

Facility Management Administrator Designation through Building Owners and Managers Institute (BOMI).

Real Property Administrator through Building Owners and Managers Institute (BOMI).

This is a regular, full-time position with a salary range of $84,493 to $105,616 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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