Facility Management Intern

About the Role

Key Responsibilities

• Support office facilities and workplace services.
• Receive, track, and follow up on facility and maintenance requests.
• Coordinate with maintenance teams, suppliers, and external service providers.
• Monitor office cleaning, maintenance, security, and other facility services.
• Maintain records of facility activities, contracts, invoices, and service requests.
• Assist with vendor coordination and service delivery follow-up.
• Support inventory management for furniture, equipment, office supplies, and other assets.
• Conduct office checks and report maintenance, safety, or facility issues.
• Assist with purchase requests and facility-related procurement.
• Support office moves, seating arrangements, events, and other workplace activities.
• Update facility management documentation and procedures.
• Prepare basic reports on facility operations and expenses.

Skills, Knowledge and Expertise

• Currently pursuing or recently completed a degree or diploma in Operations Management, Facilities Management, Supply Chain, or a related field.
• Good communication, interpersonal, organizational, and follow-up skills.
• Good attention to detail and ability to coordinate with multiple teams and vendors.
• Ability to work independently and as part of a team.
• Willingness to learn and take ownership of assigned tasks.

Preferred Skills

• Basic understanding of procurement and vendor management.
• Familiarity with facility management or workplace operations.
• Basic reporting and documentation skills.
• Problem-solving mindset and proactive, customer-service-oriented approach.

Learning Opportunities

• Learn day-to-day facility and workplace management.
• Gain experience coordinating vendors and service providers.
• Develop knowledge of procurement, invoice management, inventory, and asset management.
• Learn operational processes, documentation, workplace safety, and maintenance coordination.
• Build cross-functional communication and stakeholder management skills.

About Malaa