Facilities Operations III

Key Responsibilities include

• Financial management: Own the end-to-end financial management for the REFM function in India, from budget planning and forecasting to expense tracking and reporting. Manage the complete invoice lifecycle for the region, ensuring timely processing, validation, and coordination with Accounts Payable (AP). Conduct real-time variance analysis (Budget vs. Actuals) and lead the implementation of spend control measures. Handle various administrative financial tasks, including managing Purchase Requests (PRs), tracking lease obligations, and providing quarterly/annual cash flow projections. Contract Administration: Manage contracts and agreements for WPE services across the region including Lease, CAM, FM, Cafeteria, Security, M&E, AMC, Parking etc. Global vs. Local Financial Reconciliation: Perform real-time reconciliations between centrally reported budgets, forecasts, and global spend data against locally booked expenses in AP systems. Partner closely with local Accounts Payable teams to proactively identify, investigate, and resolve reporting discrepancies. Database and Records Management: Own and manage departmental records and databases and ensure team’s compliance to protocols.
• Own the end-to-end financial management for the REFM function in India, from budget planning and forecasting to expense tracking and reporting.
• Manage the complete invoice lifecycle for the region, ensuring timely processing, validation, and coordination with Accounts Payable (AP).
• Conduct real-time variance analysis (Budget vs. Actuals) and lead the implementation of spend control measures.
• Handle various administrative financial tasks, including managing Purchase Requests (PRs), tracking lease obligations, and providing quarterly/annual cash flow projections.
• Contract Administration: Manage contracts and agreements for WPE services across the region including Lease, CAM, FM, Cafeteria, Security, M&E, AMC, Parking etc.
• Global vs. Local Financial Reconciliation: Perform real-time reconciliations between centrally reported budgets, forecasts, and global spend data against locally booked expenses in AP systems. Partner closely with local Accounts Payable teams to proactively identify, investigate, and resolve reporting discrepancies.
• Database and Records Management: Own and manage departmental records and databases and ensure team’s compliance to protocols.
• MIS, Data, and Contract Administration: Own and manage all departmental records, databases, and Management Information Systems (MIS), ensuring data integrity and compliance with internal protocols. Maintain and report on key financial and operational performance metrics for the department and its suppliers. Administer all contracts and agreements for REFM services across the region, including Leases, CAM, IFM, Security, M&E, AMCs, and other vendor agreements.