Facilities & Office Coordinator

Assist in maintaining inventory control for HQ facility supplies, equipment, and security-related hardware (badges, access devices, CCTV components).

Manages key management processes, including issuance, tracking, return of physical keys and key cards; maintains accurate key control logs and investigates lost or unreturned keys.

Administers the gate pass process, including issuance, verification, and logging of gate passes in coordination with security protocols.

Prioritizes and routes maintenance requests to the correct internal team or vendor based on urgency and scope.

Codes and processes vendor and contractor invoices related to facilities and security services, ensuring accuracy and proper cost-center/budget allocation.

Reconciles coded invoices against purchase orders, contracts, or service agreements prior to approval.

Tracks and reports on facilities and security data.

4+ years of experience in administrative duties, facilities coordination, or security/access administration.

Proven ability to work with all levels of management and foster relationships.

Proven experience supporting day-to-day facilities management, office administration, and/or physical security operations.

Advanced experience with Brivo and Sign In a plus.

Passionate about working and winning in a team environment.

Results oriented and driven, with a track record for delivering to plan.

Flexibility to adapt quickly to changing circumstances.

Able to proactively question and challenge to prioritize and identify solutions in timely manner.

Clear and logical thinker.

Relish working in a company with a diverse, challenging, and fast paced environment.

Has the flexibility to bend/stoop, squat, and kneel repetitively.

Has the ability to walk extensively throughout the facilities.

Ability to lift and move up to 20 lbs.