Facilities & MRO Administrative Coordinator

Woodhaven Furniture is seeking a Facilities & MRO Administrative Coordinator to keep our MRO flow organized and accurate so maintenance and facilities work can move without delays. This mid-level, onsite role supports day-to-day coordination across Maintenance, Facilities, and Administrative needs while protecting budget visibility and uptime. Key responsibilities: - Create and track purchase requests/orders; follow purchasing processes in the ERP system - Maintain inventory control records for MRO parts, supplies, and service needs - Coordinate vendor communication, quotes, and deliveries; resolve order issues - Track preventive maintenance schedules and documentation for equipment - Monitor department expenses, reconcile paperwork, and support reporting - Provide administrative support for EH&S-related documentation and coordination Required qualifications/skills: - 2+ years of administrative experience in manufacturing, maintenance, or facilities - Proficiency with Microsoft Suite and an ERP system - Working knowledge of Maintenance and Facilities operations Apply today if you're ready to bring structure and follow-through to our MRO purchasing and administrative work.

Medical, Dental, and Vision coverage 401(k) Life Insurance Competitive Salary Paid Time Off Employee Discounts

Your day begins with a quick scan of the ERP queue and yesterday's open items, then a short check-in with Maintenance and Facilities to confirm what needs attention first.

You'll spend the morning keeping MRO inventory accurate, matching packing slips to orders, and following up with vendors on quotes, backorders, or delivery times.

As the day moves on, you update Administrative files, support EH&S documentation needs, and track upcoming PM dates so nothing slips.

Before wrap-up, you review spend against the month's numbers and make sure critical parts and services are lined up for the next shift.