Executive Secretary to the General Manager

Reporting To:** General Manager

Key Responsibilities

• Manage and coordinate executive calendars, meetings, appointments, and travel arrangements.
• Prepare, review, and manage official correspondence, reports, presentations, and documentation.
• Organize and maintain electronic and physical filing systems for efficient document retrieval.
• Provide administrative support to management and coordinate communication between departments.
• Maintain confidentiality and professionalism while handling sensitive information.
• Coordinate logistics for meetings, conferences, and company events.
• Ensure timely follow-up on assigned tasks, communications, and pending matters.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Secretarial Studies, Management, Marketing, Communication, or a related field. Diploma holders with relevant experience may also apply.
• Minimum 3–5 years of experience in a similar executive support role.
• Experience in the service industry is mandatory; experience within the same field will be an added advantage.

Required Skills & Competencies

• Strong organizational and time management skills
• Ability to multitask and prioritize effectively
• Excellent attention to detail
• Proficiency in MS Office applications and Outlook
• Strong verbal and written communication skills
• Professionalism and ability to maintain confidentiality
• Ability to work under pressure and meet deadlines
• Proactive approach with strong problem-solving abilities

Physical Requirements

• Primarily desk-based role with prolonged computer usage
• Frequent movement within office premises to coordinate with departments
• Availability to travel occasionally for meetings or company events, if required

Job Types: Full-time, Permanent