Executive Secretary
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
PrimeGate for Communications and IT is seeking an Executive Secretary to provide administrative support to senior management. The role requires strong follow-up, coordination, and communication skills, with proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Coordinate and manage executive schedules, meetings, and appointments
- Prepare meeting agendas, record minutes, and follow up on action items to ensure completion
- Monitor and track assigned tasks, deadlines, and deliverables across departments
- Act as a central point of coordination between management and internal/external stakeholders
- Prepare reports, presentations, correspondence, and other executive documents
- Maintain effective communication and ensure timely follow up on pending matters
- Support management in prioritizing activities and monitoring progress on key initiatives
- Handle confidential information with professionalism and discretion
- Ensure smooth coordination and alignment between departments to achieve organizational objectives
Requirements
- Proven experience as an Executive Secretary, Executive Assistant, or similar role
- Strong follow up and task management skills
- Excellent coordination and organizational abilities
- Strong verbal and written communication skills in English
- Ability to manage multiple priorities and work under pressure
- Proficiency in Microsoft Office applications
- High level of professionalism, attention to detail, and confidentiality
Full Job Posting
Overview
- We are seeking a highly organized and proactive Executive Secretary to provide administrative and coordination support to senior management. The ideal candidate will possess exceptional follow up, coordination, and communication skills, with the ability to ensure timely execution of tasks and action
Key Responsibilities
- Coordinate and manage executive schedules, meetings, and appointments.
- Prepare meeting agendas, record minutes, and follow up on action items to ensure completion.
- Monitor and track assigned tasks, deadlines, and deliverables across departments.
- Act as a central point of coordination between management and internal/external stakeholders.
- Prepare reports, presentations, correspondence, and other executive documents.
- Maintain effective communication and ensure timely follow up on pending matters.
- Support management in prioritizing activities and monitoring progress on key initiatives.
- Handle confidential information with professionalism and discretion.
- Ensure smooth coordination and alignment between departments to achieve organizational objectives.
Requirements
- Proven experience as an Executive Secretary, Executive Assistant, or similar role.
- Strong follow up and task management skills.
- Excellent coordination and organizational abilities.
- Strong verbal and written communication skills in English.
- Ability to manage multiple priorities and work under pressure.
- Proficiency in Microsoft Office applications.
- High level of professionalism, attention to detail, and confidentiality.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at PrimeGate for Communications and IT
Supervisor
Riyadh, KSA
PrimeGate for Communications and IT seeks a Supervisor to coordinate field technicians and manage scheduling, routing, and emergency response. The role involves tracking equipment, maintaining records, and providing tech
HRMS technical consultants
Riyadh, KSA
PrimeGate seeks an experienced HRMS Technical Consultant in Riyadh to implement, customize, integrate, and support HRMS solutions. Requires a Bachelor's in a related field, 5+ years of HRMS experience, and strong SQL and
UI Designer
Riyadh, KSA
PrimeGate for Communications and IT seeks a creative UI Designer to design intuitive interfaces for web and mobile applications. You will create wireframes, prototypes, and maintain design systems. Requires 4+ years of U
Software Engineer
Riyadh, KSA
PrimeGate for Communications and IT seeks a Software Engineer in Hafar Al-Batin. The role involves designing, developing, and maintaining software systems and web applications. Requires a Bachelor's degree in Computer Sc
Project Coordinator ( IT )
Riyadh, KSA
PrimeGate for Communications and IT is looking for a Project Coordinator to monitor project activities, coordinate teams, and prepare reports in Riyadh. Requires a diploma or bachelor's in IT or related field, 1 year of
Workshop Officer
Riyadh, KSA
PrimeGate for Communications and IT is hiring a Workshop Officer to manage company assets, tools, and equipment. Responsibilities include issuance and return of assets, maintaining inventory records, conducting inspectio
Network Engineer
Riyadh, KSA
Job Summary A Network Engineer responsible for designing, implementing, managing, and maintaining enterprise network infrastructure to ensure high availability, performance, security, and reliability. The role includes m
System Engineer
Riyadh, KSA
Job Summary A System Engineer specializing in the design, administration, and maintenance of IT infrastructure, servers, and operating systems. Responsible for ensuring system availability, performance optimization, secu
Supervisor
Riyadh, KSA
HRMS technical consultants
Riyadh, KSA
UI Designer
Riyadh, KSA
Software Engineer
Riyadh, KSA
Project Coordinator ( IT )
Riyadh, KSA
Workshop Officer
Riyadh, KSA
Network Engineer
Riyadh, KSA
System Engineer
Riyadh, KSA