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Executive Secretary / PA to CEO
ETIHAD GHARBIA CONTRACTING CO.
Jeddah, KSA
Full Time
Mid
Onsite
3 days ago
Calendar managementBilingual correspondenceTranslationMS Office SuiteConfidentialityOrganizational skills
Free
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About the Role
Etihad Gharbia Contracting Company seeks an Executive Secretary/PA to CEO in Jeddah. The role requires fluency in Arabic and English, 3-5 years of experience supporting C-level executives, and strong organizational skills.
Key Skills for This Role
Calendar managementBilingual correspondenceTranslationMS Office SuiteConfidentialityOrganizational skills
Responsibilities
- Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements
- Screen and prioritize incoming calls, emails, and correspondence in both Arabic and English
- Prepare, translate, and proofread letters, reports, presentations, and official documents
- Organize and maintain confidential files and records
- Take minutes during executive meetings and follow up on action items
- Act as the primary point of contact between the CEO and internal departments, external clients, government entities, and stakeholders
- Handle bilingual correspondence and translate documents/communications as needed
- Schedule and coordinate management meetings, executive committee meetings, and corporate events and assemblies
- Prepare meeting agendas, materials, and follow up documentation
- Arrange logistics for visitors and official delegations
- Manage personal appointments, business trips, errands, and occasional personal tasks for the CEO as needed
- Maintain strict confidentiality regarding personal and business matters
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, or Executive Assistant, preferably supporting C level executives
- Fluency in Arabic and English (spoken and written) is mandatory
- Excellent typing and translation skills in both languages
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Exceptional communication, presentation, and interpersonal skills
- High level of discretion, professionalism, and confidentiality
- Ability to multitask and work under pressure with minimal supervision
- Well groomed, presentable, and professional demeanor
Full Job Posting
Company Description
- Etihad Gharbia Contracting Company is a leading provider of comprehensive contracting services across Heavy Equipment Rental, Construction, Manpower Supply, and Transportation in the KSA market.
- Built on integrity, professionalism, and a strong customer focus, the company has earned the trust of prestigious clients such as Saudi Technic, Saudi Arabia Railways, the Ministry of Health, and the Ministry of Interior.
- A team of skilled professionals and industry experts delivers innovative solutions and high quality, integrated services from project concept to completion.
- The company is dedicated to exceeding client expectations, providing unmatched value, and building long term partnerships across diverse projects.
Summary
- Provide comprehensive administrative and personal support to the CEO.
- The ideal candidate will be fluent in both Arabic and English, possess strong professional presence, and have proven experience supporting senior executives in a fast paced business environment.
- This role requires excellent judgment, the ability to manage confidential information, and the flexibility to handle both business and personal matters on behalf of the CEO.
Key Responsibilities
- Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements
- Screen and prioritize incoming calls, emails, and correspondence in both Arabic and English
- Prepare, translate, and proofread letters, reports, presentations, and official documents
- Organize and maintain confidential files and records
- Take minutes during executive meetings and follow up on action items
- Act as the primary point of contact between the CEO and internal departments, external clients, government entities, and stakeholders
- Handle bilingual correspondence and translate documents/communications as needed
- Schedule and coordinate management meetings, executive committee meetings, and corporate events and assemblies
- Prepare meeting agendas, materials, and follow up documentation
- Arrange logistics for visitors and official delegations
- Manage personal appointments, business trips, errands, and occasional personal tasks for the CEO as needed
- Maintain strict confidentiality regarding personal and business matters
Qualifications & Requirements
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, or Executive Assistant, preferably supporting C level executives
- Fluency in Arabic and English (spoken and written) is mandatory
- Excellent typing and translation skills in both languages
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Exceptional communication, presentation, and interpersonal skills
- High level of discretion, professionalism, and confidentiality
- Ability to multitask and work under pressure with minimal supervision
- Well groomed, presentable, and professional demeanor
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