Executive Secretary for CEO
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Key skills for this role
About the Role
OISSG Consultancy seeks an Executive Secretary to support the CEO/Director. Responsibilities include managing calendars, travel, documents, and office processes. Requires proven experience as an executive assistant and strong MS Office skills.
Key Skills for This Role
Responsibilities
- Manage Directors' calendars and schedules
- Answer or screen emails, calls, and in person appointments
- Coordinate travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports
- Manage documents and confidential information with appropriate discretion
- Oversee general office processes, such as ordering office supplies for departments or leading administrative support staff
- Serve as the liaison between executives and internal/external partners
- Assist with special projects by coordinating resources and tracking progress
Requirements
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- High level verbal and written communication skills
- Discretion and confidentiality
Full Job Posting
Job Summary
- Reporting Directly to the CEO/Director. Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.
Key Responsibilities
- Managing Directors' calendars and schedules
- Answering or screening emails, calls, and in person appointments
- Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports
- Managing documents and confidential information with appropriate discretion
- Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff
- Serving as the liaison between executives and internal/external partners
- Assisting with special projects by coordinating resources and tracking progress
Qualifications
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position
- Sharp Memory and Keen to details
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English, preferably from the Philippines
- Exemplary planning and time management skills
- Up to date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communication skills
- Discretion and confidentiality
- Additional qualification as a personal assistant would be considered an advantage
- Ability to work independently and collaboratively in a team environment
Work Location
- In person
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