Executive Secretary
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
CHICAGO Maintenance & Construction seeks an Executive Secretary to provide administrative support in Dubai. Responsibilities include calendar management, scheduling, meeting coordination, and handling correspondence.
Key Skills for This Role
Responsibilities
- Coordinate and manage the executive's calendar
- Assist in scheduling appointments, board meetings, conferences, and more
- Attend meetings, record minutes, screen phone calls, welcome visitors, and guide them to the right departments
- Answer phones, handle inquiries via phone or email, book meeting spaces, set up conference calls, take notes during meetings
- Manage administrative tasks such as filing and copying documents
- Write emails, memos, and letters
- Manage database entries, client files, supplies, and financial documentation
- Organize messages, arrange and confirm travel arrangements
- Prepare and send out correspondence
- Maintain confidential records
- Perform basic bookkeeping
- Aid with presentations and reports
Requirements
- Highly skilled and energetic
- Experience in administrative support
Full Job Posting
Responsibilities
- Coordinating and managing the executive's calendar
- Assisting in scheduling appointments, board meetings, conferences, and more
- Attending meetings, recording minutes, screening phone calls, welcoming visitors, and guiding them to the right departments
- Answering phones, handling inquiries via phone or email, booking meeting spaces, setting up conference calls, taking notes during meetings
- Managing administrative tasks such as filing and copying documents
- Writing emails, memos, and letters
- Managing database entries, client files, supplies, and financial documentation
- Organizing messages, arranging and confirming travel arrangements
- Preparing and sending out correspondence
- Maintaining confidential records
- Performing basic bookkeeping
- Aiding with presentations and reports
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at CHICAGO Maintenance & Construction
HR Intern
Dubai, UAE
CHICAGO Maintenance & Construction is seeking a motivated HR Intern to support the HR team with recruitment, employee documentation, and administrative tasks. This internship offers hands-on experience in HR operations i
Swimming Pool Technician / Cleaner
Dubai, UAE
CHICAGO Maintenance & Construction is recruiting Swimming Pool Technicians for their Facilities Management team. The role involves operation, upkeep, and maintenance of pool facilities, ensuring water quality, cleanlines
Pool Supervisor
Dubai, UAE
CHICAGO Maintenance & Construction seeks an experienced Pool Supervisor to oversee daily operations, safety, cleanliness, and maintenance of swimming pool facilities. The role ensures compliance with health and safety re
Senior HSE Officer
Dubai, UAE
We are looking for a Senior HSE Officer with a NEBOSH IGC and 6-10 years of construction industry experience, including 2-3 years in UAE. The role involves overseeing health, safety, and environment compliance on constru
Executive Assistant
Dubai, UAE
Chicago Maintenance & Construction seeks an experienced Executive Assistant to provide high-level administrative and strategic support to senior executives. The role involves managing calendars, coordinating meetings and
Camp Boss / Accomodation Warden
Abu Dhabi, UAE
CHICAGO Maintenance & Construction seeks an Accommodation Warden to oversee employee accommodation facilities in Abu Dhabi. Responsibilities include managing daily operations, conducting inspections, and ensuring safety
Pool Supervisor
Dubai, UAE
We are seeking a Pool Supervisor to oversee daily operations, safety, cleanliness, and maintenance of swimming pool facilities. The ideal candidate will ensure compliance with safety standards and supervise pool staff to
HSE Manager
Dubai, UAE
The employer is seeking an experienced HSE Manager to implement and monitor safety policies on a construction site. The role requires ensuring compliance with regulations, conducting risk assessments, leading incident in
HR Intern
Dubai, UAE
Swimming Pool Technician / Cleaner
Dubai, UAE
Pool Supervisor
Dubai, UAE
Senior HSE Officer
Dubai, UAE
Executive Assistant
Dubai, UAE
Camp Boss / Accomodation Warden
Abu Dhabi, UAE
Pool Supervisor
Dubai, UAE
HSE Manager
Dubai, UAE