Executive Secretary
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
We are urgently hiring an Executive Secretary to support the CEO in Dubai. You will manage diary and scheduling, coordinate meetings, handle expense reports and travel arrangements, and serve as a key point of contact.
Key Skills for This Role
Responsibilities
- Manage the CEO’s diary and scheduling
- Coordinate meetings, prepare agendas, and ensure effective follow up on action items
- Handle expense reports, travel arrangements, and confidential administrative tasks
- Maintain organized records and documentation
- Prepare presentations and correspondence
- Filter and prioritize communications
- Serve as a key point of contact between the CEO and internal and external stakeholders
- Support the CEO in day to day operations and help streamline workflows
Requirements
- Strong Executive Administrative Assistance and Executive Support skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Proficiency in Diary Management and scheduling
- Experience handling Expense Reports
- Excellent written and verbal communication skills in English
- High level of discretion and integrity
- Strong organizational and time management abilities
- Previous experience as an Executive Assistant or Personal Assistant to C level leadership
- Bachelor's degree in Business Administration, Management, or a related field preferred
Full Job Posting
Role Description
- Full time, on site role based in Dubai.
- Responsible for managing the CEO’s diary and scheduling, coordinating meetings, preparing agendas, and ensuring effective follow up on action items.
- Handle expense reports, travel arrangements, and confidential administrative tasks, while maintaining organized records and documentation.
- Prepare presentations and correspondence, filter and prioritize communications, and serve as a key point of contact between the CEO and internal and external stakeholders.
- Support the CEO in day to day operations, help streamline workflows, and contribute to efficient decision making.
Qualifications
- Strong Executive Administrative Assistance and Executive Support skills, with experience managing senior leaders’ priorities.
- Must be Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Proficiency in Diary Management and scheduling, including coordination of meetings, events, and travel.
- Experience handling Expense Reports and related administrative processes with accuracy and attention to detail.
- Solid Administrative Assistance skills, including document preparation, filing, and follow up on tasks.
- Excellent written and verbal communication skills in English; Arabic language skills are an advantage.
- High level of discretion and integrity when handling sensitive and confidential information.
- Strong organizational and time management abilities, with capacity to manage multiple priorities in a fast paced environment.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and general office technology.
- Previous experience as an Executive Assistant or Personal Assistant to C level leadership, ideally within real estate or a corporate environment.
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
Salary
- AED 4,500 per month
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Vakson Development
Maintenance Coordinator
Dubai, UAE
Vakson Development is seeking a Maintenance Coordinator with basic knowledge of building MEP systems to coordinate day-to-day maintenance operations. The role involves managing maintenance requests, assigning work orders
Building Supervisor - Residential Building
Dubai, UAE
We are seeking a Building Supervisor having experience in Mechanical Engineering and / or Building Security Supervisor to oversee the day-to-day operations and maintenance of our Buildings in Dubai. In this role, you wil