Executive Secretary
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Key skills for this role
About the Role
Al Baida Technical Services Company seeks a proactive and organized Executive Secretary to provide high-level administrative support to senior management. The role involves managing calendars, correspondence, meeting minutes, document control, and travel arrangements.
Key Skills for This Role
Responsibilities
- Manage executive calendars and schedule meetings
- Draft, review, and manage correspondence and reports
- Take meeting minutes and create/distribute resulting tasks and assignments
- Manage archiving and document control
- Phrase internal and external formal communications
- Coordinate travel arrangements and event planning
- Act as a liaison between executives and internal/external stakeholders
Requirements
- Minimum 3 years of experience in executive level administrative and secretarial roles
- Excellent organizational and multitasking abilities
- Proficiency in MS Office Suite
- Fluent in English and Arabic
Full Job Posting
Job Summary
- A proactive and organized Executive Secretary to provide high level administrative support to senior management, ensuring smooth workflow and effective communication.
Key Responsibilities
- Manage executive calendars and schedule meetings
- Draft, review, and manage correspondence and reports
- Take meeting minutes and create/distribute resulting tasks and assignments
- Manage archiving and document control
- Phrase internal and external formal communications
- Coordinate travel arrangements and event planning
- Act as a liaison between executives and internal/external stakeholders
Requirements
- Minimum 3 years of experience in executive level administrative and secretarial roles
- Excellent organizational and multitasking abilities
- Proficiency in MS Office Suite
- Fluent in English/Arabic
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